Project Coordinator

Airgas•South Jordan, UT

20d•Onsite

About The Position

The Project Coordinator supports the zone operational support team and plant managers by improving the effectiveness and efficiency of project and administrative activities. The role assists with project proposals, cost estimates, budgets, timelines, schedules, pre-installation coordination, and project communications. It also supports safety and regulatory compliance, financial and accounting processes, reporting, procurement, invoice tracking, and user guidance for finance and accounting systems. The position provides broad administrative support to zone management, including meeting coordination, recordkeeping, travel arrangements, office operations, onboarding, and special projects.

Requirements

High school diploma or GED required.
Exceptional organizational and computer skills, including high proficiency with MS Office or Google applications.
Ability to learn new computer applications quickly.
Detail-oriented, with excellent verbal and written communication and follow-through skills.
Ability to work well with frequent interruptions.
Strong interpersonal, organizational, and communication skills, including the ability to work with cross-functional teams.
Ability to anticipate needs, work independently, and take assignments further through a proactive approach.

Nice To Haves

AA/AS degree with 5 or more years of related experience, or BA/BS degree with 2 or more years of related experience.
Experience with SAP and document control systems.

Responsibilities

Assist in developing project proposals, cost estimates, budgets, timelines, and schedules.
Follow up on pre-installation activities, including confirming equipment and software delivery dates.
Coordinate and assist with electronic and written materials for project proposals, presentations, and status updates.
Report regulatory compliance issues and concerns to the supervisor or HSE Specialist/Manager as appropriate.
Support and participate in HSEQ and RM programs and objectives; collaborate toward the company’s objective of zero accidents and ensure daily safety standards are followed.
Maintain EPA, State, and Federal compliance documentation in accordance with regulations.
Research and produce reports, spreadsheets, and presentations containing standard, forecasted, and actual cost data for zone operations.
Issue PRs and POs using SAP; submit monthly P-card expenditure details and track and report expense allocations against budgets.
Run monthly open PO reports in SAP to help close out purchase orders.
Work with plant and engineering personnel on PR issues, training, help desk contacts, and error resolution.
Track invoices through the accounts payable process to help ensure vendors are paid on time.
Provide guidance, training, and system support to plant managers and other users of finance and accounting systems for operational activities.
Participate in Business Unit and Company progress meetings and maintain meeting minutes.
Maintain records and tracking information, prepare reports, and coordinate activities.
Assist with preparing presentations, proposals, and training courses, including assessments.
Manage office supply inventory, place and expedite orders, verify receipt, and evaluate new products.
Coordinate and set up meetings and conferences, arrange travel, and work on special projects independently and collaboratively.
Maintain schedules for one or more individuals or a large department.
Support Zone Management team efficiency by routing correspondence, drafting letters and documents, disseminating information, and initiating telecommunications.
Maintain office condition and arrange necessary repairs.
Partner with HR to update and maintain office policies as necessary.
Coordinate with the IT department regarding office equipment.
Assist with onboarding new hires.
Perform additional duties and special projects as assigned.