Project Coordinator

Black & McDonald Limited•Toronto, ON

23d•CA$60,000 - CA$65,000•Onsite

About The Position

Black & McDonald’s Southern Ontario FMO team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator is located in Toronto (GTA), ON and typically reports directly to the Facility / Project Manager(s). The Project Coordinator will assist with the overall administrative direction for one large or several smaller facilities management projects. They will assist with the overall performance, including the management of costs, schedule and project status while maintaining excellent relations with the employees, subcontractors, consultants and our clients.

Requirements

University or college degree in electrical engineering, construction engineering technology, construction project management or equivalent
Minimum 2 - 3 years’ experience in the construction or facilities management industries
Effective and efficient written and verbal communication skills
Planning, scheduling, and organizational skills
Knowledge of construction industry
Basic specifications and drawings package reading and interpretation
Proficient in Microsoft Office applications
Ability to travel to different sites as required
Own vehicle/full G driver's license

Nice To Haves

Facilities Management or PMP Designation(s) considered an asset
Building Environment Systems (BES) I & II is considered an asset

Responsibilities

Plan, in conjunction with the Facility / Project Manager(s), the execution of projects in accordance with Corporate Policy
Assist Facility / Project Manager(s) in the drafting and issuance of project budgets and preliminary schedules;
Keep the Facility / Project Manager(s) and others informed about project status and issues that may impact client relations;
Schedule and oversee technicians and subcontractors for the completion of corrective maintenance tasks and repair work, keeping clients and end users aware of activities and status;
Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures;
Track the progress and quality of work being performed by design disciplines/trades;
Maintain Contract Execution Tracking Log;
Oversee facility service calls and dispatch appropriate staff and subcontractors to meet onsite needs
Conduct site inspections, work audits and other needed assessments to verify work;
Track & manage contemplated change notices and change orders in the database;
Prepare substantial completion certificates and ensure all required project close-out documents are obtained. This includes asset tagging new equipment and absorption into the preventative maintenance plan;
Ensure that required environmental, health and safety, security and quality assurance programs are implemented as per internal / client specific policies and local codes and regulations;
Provide input to client reporting requirements; and
Assist Facility / Project Manager(s) to ensure all work is completed in accordance with contract requirements.
Provide project completion summaries of pertinent project information promptly at the completion of each project, including but not limited to before and after photos, statement of scope of work, start and completion dates, proof of daily Job Safety Assessments, total cost, etc.