Project Coordinator

Legence • San Diego, CA

7d • $30 - $34 • Onsite

About The Position

P2S is an award-winning engineering firm, recognized as a “Best Place to Work” for 15 consecutive years. We have an exciting opportunity for a Project Coordinator to join our San Diego, CA office, providing construction administration support across our project management team. This is a great opportunity for a Project Coordinator with 2-4+ years of experience who is highly organized, detail-oriented, and looking to build a career in the AEC industry.

Requirements

• 2-4+ years of experience in project coordination, construction administration, or administrative support within an architecture, engineering, or construction environment
• Intermediate to advanced proficiency in Microsoft Office (Project, Outlook, Excel, and Word)
• Strong professional written and verbal communication skills, with a high level of accuracy and attention to detail
• Ability to work independently in a fast-paced environment, manage a high volume of assignments and competing priorities, and adapt to changing project needs and deadlines
• Demonstrated reliability, accountability, and follow-through in meeting commitments and deadlines
• High school diploma or equivalent required

Nice To Haves

• Experience with Newforma, Deltek Vantagepoint, DocuSign, or similar project and document management systems
• Experience with construction management software such as Procore, Autodesk, Bluebeam Studio, or e-Builder
• Customer-service mindset when working with internal teams, external clients, vendors, and office visitors
• associate’s or bachelor’s degree in business administration, construction management, or a related field preferred

Responsibilities

• Support project managers from the start of a project through the end which includes all phases of the design and construction process
• Route RFIs and submittals to the appropriate project managers, engineers, and designers using Newforma or project-specific construction management platforms
• Maintain RFI and submittal logs, monitor outstanding items, and follow up with project teams to support timely responses to clients
• Format project specifications, reports, and other technical documents in accordance with client specific requirements
• Update, maintain, and distribute weekly task reports to project managers as required
• Support contract administration, including document preparation, review, revision, routing, submission, and file maintenance
• Prepare review, edit, and distribute subconsultant agreements using DocuSign
• Maintain organized and accurate project files, correspondence, contracts, and document management systems
• Communicate with clients, subcontractors, architects, owners, local building departments, site superintendents, and other project partners regarding routine project questions and documentation
• Prioritize and manage incoming and outgoing project correspondence while supporting multiple project managers and competing deadlines
• Serve as a point of contact for the office by greeting visitors, managing incoming calls, coordinating visitor access, and supporting mail, packages, and deliveries
• Help maintain an organized, professional, and well-stocked office by monitoring common areas and coordinating general office, kitchen, and visitor supplies
• Coordinate meeting rooms, lunch-and-learns, vendor visits, maintenance appointments, and other on-site office activities
• Support employee onboarding and offboarding by preparing workstations, issuing and collecting access cards and parking passes, and coordinating the return of office equipment
• Maintain accurate office records and shared resources, including keys, access cards, visitor information, supply inventories, and field equipment check-in and check-out
• Support facilities and workplace safety activities in coordination with building management, IT, vendors, and the Facilities Manager

Benefits

• 401(k) Plan with Company Match
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy-up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy.
• Discount Program: Company-sponsored discount program with savings on multiple lifestyle categories.
• annual performance‑based bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED