Project Coordinator

ABM•Richmond, VA

24d

About The Position

The Project Coordinator supports office and project processes, filling operational needs so the team can meet its goals. The role works across the Senior Manager of Operations, Operations Manager, Project Managers, Sales/Account Managers, and Project/Operations Coordinators. Duties may change to meet office needs and deadlines. Responsibilities include weekly payroll data entry from manager-approved timesheets, tracking vacation and overtime as needed, maintaining safety and technical certifications in SharePoint, coordinating supplies and PPE, supporting employee onboarding and training, and tracking employees’ PPE and initial equipment. The coordinator also manages reception-related needs, security access and badges, shipping coordination, clerical support, employee expense entry, project submittals, and filing for site badging. The position requires accuracy, organization, discretion, and the ability to manage priorities and deadlines independently. The stated office hours are 8 a.m. to 4 p.m., Monday through Friday, excluding holidays. The listed annual salary range is $45,000–$83,000. Specific offers may vary based on education, experience, skills, abilities, geographic location, and market data. The employee may be eligible for a company incentive or bonus program. ABM offers a comprehensive benefits package, with further information available through its employee benefits materials.

Requirements

Proven experience in office administration, operations support, or coordination roles.
Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
Typing skills and a high level of accuracy and attention to detail, particularly in data entry and time-sensitive tasks.
Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Strong organizational skills, including maintaining digital files, tracking certifications, and managing documentation.
Excellent verbal and written communication skills for interacting with employees, managers, vendors, and visitors.
Ability to handle confidential information with professionalism and discretion.
Comfort learning new systems, including payroll systems, SharePoint, onboarding and training platforms, and expense software.
Customer-service mindset and ability to support internal teams and respond quickly to operational needs.

Responsibilities

Enter weekly payroll data by transferring hours from manager-approved timecards into the payroll system, meeting the stated submission and approval deadline.
Track employee vacation and overtime as needed.
Move safety and technical certifications from email into the appropriate SharePoint folders and distribute them to office personnel upon request.
Coordinate with vendors to keep branch common supplies and selected general field items stocked.
Guide new hires through required online training and track completion progress.
Track PPE and initial equipment in employee folders.
Manage security door access, security photo badges, and office access for vendors and business appointments.
Prepare outgoing shipping labels and coordinate shipping as required.
Organize and manage assigned clerical tasks.
Enter employee expenses into software for manager approval.
Handle project submittals and filing for site badging.