Project Coordinator- Facility Services

Cushman & Wakefield•Huntsville, AL

About The Position

The Project Coordinator is the main point of contact between the client, internal teams, and approved external contractors, and reports to the project manager. The role coordinates project schedules and activities, obtains contractor quotes, tracks deadlines, and holds contractors accountable for timelines and commitments. It is a fast-paced position involving frequent last-minute client requests and shifting priorities, requiring strong communication, a customer service mindset, and an action-oriented approach. The coordinator maintains records of installations, repairs, and facilities supply inventory using CMMS and other programs; prepares materials requisitions and orders; reads, interprets, and marks up engineering drawings and technical sketches; and helps plan capital and expense budgets. The role also supports facilities and equipment troubleshooting, prepares and presents project reports to all levels of management, and ensures projects follow client and C&W Services HSSE policies. The coordinator participates in safety programs, continuous improvement, and professional development, and works safely in a team-oriented environment while complying with company and client policies, regulations, and procedures.

Requirements

2–4 years of demonstrated relevant experience in project coordination, project management, or scheduling in facilities or construction.
Strong project communication skills.
Demonstrated proficiency with Excel and project tracking systems.
Demonstrated ability to adapt and keep projects on track when plans or priorities change in a fast-paced environment.
High school degree.
Flexibility to work all shifts, including weekends and holidays, and serve on call as business needs require.

Nice To Haves

Experience with Microsoft Project.
A bachelor's degree.

Responsibilities

Serve as the main point of contact between the client, internal teams, and contractors, communicating project status, changes, and issues clearly and proactively.
Schedule and coordinate project meetings, site visits, and contractor activities; maintain project schedules, track deadlines, and communicate schedule changes.
Document project meeting action items and follow up with responsible parties to help ensure tasks are completed on time.
Hold contractors accountable for their timelines and commitments, indirectly managing vendor and contractor personnel.
Work with approved vendors to quote projects and manage assigned subcontracts.
Respond quickly to last-minute client requests and shifting priorities.
Maintain records of installations, repairs, and facilities supply inventory using CMMS and other programs; prepare materials requisitions and orders.
Read, interpret, and mark up engineering drawings and technical sketches.
Help plan capital and expense budgets and maintain related records.
Support facilities and equipment troubleshooting, and communicate issues to the client and C&W Services personnel.
Prepare and present project reports to all levels of management.
Ensure projects follow client and C&W Services HSSE policies, and participate in safety programs including LOTO, RCA, PJHA, and the Observation process.
Participate in continuous improvement and manage a professional development plan with the supervisor.
Work safely in a team-oriented environment and comply with company and client policies, regulations, and procedures.
Be flexible to work all shifts, including weekends and holidays, and serve on call as business needs require.
Meet the physical requirements of the job, which are provided prior to employment.