Project Coordinator

Trautman & Shreve, Inc.•Aurora, CO

24d•$52,000 - $66,000

About The Position

The Project Coordinator supports the successful execution of mechanical service and construction projects. The role coordinates project activities, facilitates communication among internal and external stakeholders, and ensures administrative and operational tasks are completed efficiently. The Project Coordinator works collaboratively with project managers, field personnel, customers, vendors, and administrative teams to support project objectives and maintain organization throughout the project lifecycle.

Requirements

High school diploma or GED.
Advanced-level experience using Accubid, Microsoft Project, and Bluebeam.
Familiarity with local municipal jurisdictional procedures regarding plan reviews, permitting, applicable codes, and inspections.

Responsibilities

Assist with coordination and administration of mechanical construction and service projects.
Maintain project documentation, including contracts, submittals, RFIs, change orders, meeting minutes, and closeout documents.
Support project scheduling, procurement, and material-tracking activities.
Coordinate communication between project managers, field teams, customers, subcontractors, and vendors.
Prepare project reports, job-cost updates, and other project-related documentation.
Track project milestones, action items, and deliverables to support on-time completion.
Assist with invoicing, purchase orders, and project billing processes.
Support customer service by responding to inquiries and coordinating project-related requests.
Maintain accurate project files and records in accordance with company standards.
Promote a culture of safety, collaboration, accountability, and continuous improvement.