Project Coordinator

Southland Industries • Portland, OR

32d • Onsite

About The Position

The Project Coordinator is responsible for providing administrative and operational support, including tasks such as data entry, reporting, and maintaining project documentation and schedules. This role involves COINS (ERP system) data entry and reporting for change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports. The coordinator will assist Project Managers with entering and updating construction schedules in MS Project, and will assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors. Additionally, they will issue and track purchase orders, material arrival dates, and receive material in a web-based purchasing database. The role includes collecting and reviewing timecards for union personnel and maintaining manpower lists, as well as assembling binders with submittals, proposals, and O&Ms. The Project Coordinator will assist Project Managers in tracking and creating daily field reports and will gather and submit specific contractual requirements to the customer, such as city licenses, contractor’s licenses, certificates of insurance, and emergency phone lists, as well as gathering information from other departments like safety programs, drug awareness programs, and MSDS sheets for the jobsite. Finally, they will analyze open commitments at closeout and follow up with subcontractors/vendors to ensure no further costs are owed before closing a project.

Requirements

• High school diploma or equivalent
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid customer service skills
• Solid ability to multi-task and prioritize
• Solid attention to detail
• Solid computer applications, including Microsoft Word, Excel, PowerPoint

Nice To Haves

• Associate degree preferred

Responsibilities

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in we based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submit to customer specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.

Benefits

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED