Project Coordinator
About The Position
The Project Coordinator works closely with project teams to coordinate tasks such as schedules and budgets, while also providing administrative support to the assigned team or department. The position helps ensure smooth day-to-day departmental operations. Responsibilities include coordinating proposal preparation and project update meetings; monitoring project plans, work hours, budgets, and expenditures; preparing reports, forms, and construction packages; assisting with change orders and expense and time reviews; maintaining project files and documentation; supporting department operations, travel, purchasing, and PE license applications and renewals.
Responsibilities
- Coordinate proposal preparation and gather data and documents in a centralized location.
- Coordinate project update meetings with internal teams and clients, including arranging meetings, creating agendas, and recording and distributing notes.
- Use project scheduling and control tools to monitor project plans, work hours, budgets, and expenditures.
- Prepare reports and forms for Project Manager review.
- Assist in developing Change Orders and monitor them through client sign-off.
- Provide initial line-item review of expenses and time.
- Assist in preparing construction packages.
- Maintain project files.
- Provide administrative support for department operations.
- Prepare travel arrangements for professionals within the assigned team and process expense reports for high-volume travel professionals.
- Create, edit, and maintain department and project documentation, including Word documents, spreadsheets, presentations, and proposals.
- Prepare purchase requisitions for management review and approval.
- Assist with preparing regularly scheduled reports.
- Assist with PE license applications and renewals.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
