Project Coordinator

Springtide Project Services•Albany, NY

42d•Onsite

About The Position

At Springtide, a division of IPS (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished by our agility, creativity, expertise, and owner’s perspective, we deliver faster time-to-market and longer-lasting value, enabling you to do more. We are seeking a Project Coordinator to join our growing team on-site with our client in Malta, NY. In this role, you will provide administrative and project support to Project Managers and project teams to ensure the smooth execution of design-related activities. This role focuses on organizing project documentation, providing project management support, coordinating team deliverables, and facilitating communication between project participants. The position may include limited task management responsibilities and requires familiarity with project workflows, documentation standards, basic technical understanding, and project management principles. This role offers exposure to project management practices and technical coordination and is a development opportunity for early-career engineering professionals interested in transitioning to a Project Management track.

Requirements

Entry-level experience.
Proficiency in Microsoft Office tools (PowerPoint, Excel, Word).
Basic understanding of project execution principles and design workflows.
Familiarity with engineering or architectural terminology.

Nice To Haves

Familiarity with project platforms preferred (Procore, Bluebeam, Oracle).
Prior exposure to project coordination or technical design support.
Bachelor’s degree from an accredited university or college in engineering, architecture, business, or a related field, or equivalent experience.

Responsibilities

Organizes and schedules project meetings; prepares and distributes meeting minutes.
Coordinates design team and project management activities, including quality reviews and document management.
Develops and manages project-related paperwork and communications.
Assists with aspects of project reporting and related documentation.
Supports Project Managers in maintaining project organization and workflow.
Develops a working knowledge of project scope and applies knowledge to assigned activities.
Assists in the development and maintenance of project documentation, including schedules, reports, and communication logs.
Coordinates document control activities to ensure proper distribution, review, and storage of project documents such as meeting records, design documents, and submittals.
Supports compliance with project and corporate standards for documentation and communication.
Provides administrative support for project activities and resource coordination as directed by Project Managers.
Facilitates communication between project participants and documents key interactions. Outward communication with leadership and key stakeholders is limited but may be required.
Assist with design subcontractor scope of work development.
Other duties as assigned.