Project Coordinator (Full-time Temporary)

Adventist Health•Roseville, CA

3d•Remote

About The Position

Located in the metropolitan area of Sacramento, the Adventist Health corporate headquarters have been based in Roseville, California, for more than 40 years. In 2019, we unveiled our WELL-certified campus - a rejuvenating place for associates systemwide to collaborate, innovate and connect. Adventist Health Roseville and shared service teams have access to enjoy a welcoming space designed to promote well-being and inspire your best work. Adventist Health Roseville is seeking a Project Coordinator for a full-time temporary position working 8-hour day shifts. This is a fully remote opportunity for a highly organized professional with project coordination or project management experience. Experience with archiving projects is a plus. Responsible for coordination and management of Organizational Change Management (OCM) projects and program to ensure leading practice, systematic, and standardized design and implementation of Change Management initiatives. This position will function as liaison with the OCM teams, including Communications and Training throughout the organization. Ensures availability of resources, timelines of projects, smooth communication and change processes and meeting varied deadlines in multiple, complex environments.

Requirements

Associate's/Technical Degree or equivalent combination of education/related experience: Required
Five years' technical experience: Preferred

Nice To Haves

Bachelor’s Degree or equivalent combination of education/related experience: Preferred
Experience with archiving projects is a plus.

Responsibilities

Coordinates team project plans and all logistics for the Organizational Change Management (OCM) team including space, scheduling, onboarding and communications logistics.
Schedules training, working sessions and other meetings, ensuring space and materials are provided for success.
Works with the training team to develop and review training and documentation material.
Works with the communications team to revise, update and edit communications material.
Coordinates tasks, timelines and resources related to program work.
Assists with updating project statuses and communicating resource constraints.
Assists with the establishment of program metrics in training, communication and change readiness.
Utilizes standardized project planning tools and documentation.
Participates in presentations at the department, site, or corporate level to present group work and facilitate decisions.
Ensures meetings are built for success including agenda, materials, location, food and beverages.
Ensures follow up on all outstanding questions and issues on a weekly basis.
Utilizes and adheres to proper change control policies and procedures for IT applications.
Identifies potential areas where policies/procedures require development or change.
Coordinates group meetings and individual team assignments using representation from multiple sites.
Collaborates with project management office staff, other project leads and team members, to gather input and communicate decisions to a broader constituency across the organization.
Performs other job-related duties as assigned.