Project Coordinator

UT Health San Antonio•San Antonio, TX

16d

About The Position

Be Well Institute on Substance Use and Related Disorders is seeking a Project Coordinator to support its work improving substance use care and mental health support across Texas. The Institute combines clinical care, research, workforce development, and community partnerships. This is a grant-funded position; employment may be terminated by either the employee or UT Health San Antonio at any time, regardless of the grant’s anticipated end date. The Project Coordinator oversees project workflows, schedules assignments, monitors progress, and reports status to management and stakeholders. The role develops project plans and timelines, coordinates project activities and resources, monitors expenditures, prepares financial reports, and helps ensure projects and events are delivered according to protocols and established guidelines. The coordinator also serves as a liaison among departments and stakeholders and participates in project design meetings.

Requirements

General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process.
Solid organizational skills, including coordination, multitasking, and time management.
Strong verbal, written, and interpersonal communication skills.
Extensive knowledge of common Microsoft Office software, including Word, Excel, PowerPoint, MS-Project, and Outlook.
Focus on quality assurance, attention to detail, and ability to apply protocols.
Ability to work independently to collect, research, and organize data.
Strong problem-solving skills and ability to meet deadlines.
Team-management and leadership skills.

Responsibilities

Oversee project workflows, schedule assignments, evaluate project progress, and report status to management and stakeholders.
Create project plans and timelines and ensure projects follow established guidelines and protocols.
Coordinate and organize project activities, including training, data management, statistical analysis, and budget preparation.
Track progress and identify and resolve obstacles.
Oversee fiscal reporting, monitor expenditures, and prepare financial reports.
Provide updates on project progress.
Ensure effective preparation and delivery of project events and meetings and produce necessary documentation.
Serve as liaison between departments and stakeholders.
Participate in project design meetings and propose improvements when necessary.
Perform other duties as assigned.