Project Coordinator

Airgas•South Jordan, UT

18d•Onsite

About The Position

The Project Coordinator supports the zone operational support team and plant managers by improving the effectiveness and efficiency of project and administrative activities. The role assists with project proposals, cost estimates, budgets, timelines, schedules, pre-installation follow-up, and the preparation of project management materials and updates. The coordinator supports safety, health, environmental, and quality programs; reports regulatory compliance issues; helps maintain EPA, state, and federal compliance documentation; and works with colleagues toward the company’s goal of zero accidents. The role also performs financial and administrative reporting, supports purchasing and accounts payable processes, and provides guidance and system support to plant managers and other users of finance and accounting systems. Additional duties include coordinating meetings and travel, maintaining records and schedules, preparing reports and presentations, managing office supplies and office conditions, supporting onboarding, coordinating with HR and IT, and completing special projects as assigned. The position is on-site in South Jordan, Utah.

Requirements

High school diploma or GED required.
Exceptional organizational and computer skills, including high proficiency with Microsoft Office or Google applications.
Ability to learn new computer applications quickly.
Detail-oriented, with strong verbal and written communication and follow-through skills.
Ability to work well with frequent interruptions.
Strong interpersonal, organizational, and communication skills, including the ability to work with cross-functional teams.
Ability to anticipate needs, work independently, and take assignments to the next level with a proactive approach.

Nice To Haves

Associate of Arts or Associate of Science degree with 5 or more years of related experience, or a Bachelor of Arts or Bachelor of Science degree with 2 or more years of related experience.
Experience with SAP and document control systems.

Responsibilities

Assist with developing project proposals, cost estimates, budgets, timelines, and schedules.
Follow up on pre-installation activities, including confirming equipment and software delivery dates.
Coordinate and help develop electronic and written project proposals, presentations, and status updates.
Report regulatory compliance issues and concerns to the supervisor or HSE Specialist/Manager, as appropriate.
Support and participate in HSEQ and RM programs and objectives, help advance the goal of zero accidents, and ensure daily safety standards are followed.
Maintain EPA, state, and federal compliance documentation in accordance with regulations.
Research and prepare reports, spreadsheets, and presentations containing cost data, including standard, forecasted, and actual costs for zone operations.
Issue purchase requisitions and purchase orders using SAP; submit monthly P-card expenditure details and track expense allocations against budgets.
Run monthly open purchase order reports to help close purchase orders.
Work with plant and engineering personnel on purchase requisition issues, training, help desk contacts, and error resolution.
Track invoices through the accounts payable process to support on-time vendor payments.
Provide guidance, training, and systems support to plant managers and other users of finance and accounting systems.
Participate in business unit and company progress meetings and maintain meeting minutes.
Maintain records and tracking information, prepare reports, and coordinate activities.
Assist with preparing presentations, proposals, and training courses, including assessments.
Monitor office supply inventory, order and expedite supplies, verify receipts, and evaluate new products.
Coordinate and set up meetings and conferences, arrange travel, and work on special projects independently and collaboratively.
Maintain schedules for one or more individuals or a large department.
Support the Zone Management team by routing correspondence, drafting letters and documents, disseminating information, and initiating telecommunications.
Maintain office conditions and arrange necessary repairs.
Partner with HR to update and maintain office policies as needed.
Coordinate with the IT department on office equipment.
Assist with onboarding new hires.
Perform additional duties and special projects as assigned.

Benefits

Medical, dental, and vision insurance.
Life, accidental death and dismemberment (AD&D), and disability insurance, including short-term and long-term disability.
Up to 14 weeks of paid childbirth benefits and parental leave.
401(k) plan with company matching funds.
Tuition assistance or reimbursement and discounted college tuition for eligible employees’ dependents.
Paid holidays, vacation, sick time, and floating holidays.
Employee Assistance Program (EAP).
Pre-tax commuter transportation benefit.
Jury duty and funeral/bereavement leave.
Airgas Scholarship Program for dependent children.