Project Coordinator

S. A. Comunale Co., Inc.•Columbus, OH

8d•Onsite

About The Position

Provide administrative support to the Columbus Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.

Requirements

High School Diploma or GED is required.
3+ years of administrative experience is required.
Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required.
Knowledge of general office machines and telephone systems is required.
Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
Building positive working relationships with multiple levels of employees and management is required.
Demonstrating integrity and professionalism is required.
Demonstrating commitment to company values is required.
Excellent organizational skills is required.
Ability to follow-up on tasks and assignments in a timely manner is required.
Excellent written and verbal communications skills are required.
Ability to prioritize in a fast paced multi-task environment is required.
Ability to perform basic business mathematical functions is required.
Ability to work with minimal supervision is required.
Ability to work effectively in a team environment is required.
Complying with all operating policies, procedures, executed Plans, and Programs is required.
Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

Nice To Haves

Previous construction industry experience is a plus.

Responsibilities

Price and order misc. material (i.e. Backflow, Sprinkler Heads, Brass Items)
Process and create purchase orders for contract jobs.
Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors.
Create and maintain various office records such as Permit Tracker.
Ensure all permit drawings get to the appropriate jobsite in a timely manner.
Schedule of inspections for contract jobs.
Assist with the scheduling of branch manpower.
Assist with general accounting functions (billings, accounts receivable, accounts payable).
Responsible for WIP process.
Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log.
Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees – track and collect all needed information to hand over.
Assist in following-up with the 1-week look ahead.
Assist with the various meeting notes, as needed.
Assist with scheduling all meetings.
Assist Project Managers as needed.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.