Project Coordinator

Orchestra Internal Job Board•Washington, DC

38d•$60,000 - $71,000•Hybrid

About The Position

Civitas Public Affairs Group is seeking a Project Coordinator to help keep teams and client work moving forward. The position coordinates scheduling, logistics, communications, research, and writing while working with colleagues and client teams to prioritize needs, manage timelines, and keep projects organized and on track. The role offers an opportunity to develop experience in public affairs and advocacy alongside political and policy professionals, taking ownership of day-to-day coordination and contributing to broader client and team objectives. This is a hybrid position requiring three days per week in the Washington, DC office and two days of remote work. The salary range is $60,000–$71,000 per year, commensurate with experience. The company also offers opportunities for a bonus through an annual review process and an excellent benefits package.

Requirements

1–3 years of experience in politics, public affairs, advocacy, communications, or a related field.
Strong organizational skills and impeccable attention to detail.
Excellent written and verbal communication skills, including the ability to communicate clearly and professionally with clients, partners, and colleagues.
Ability to exercise sound judgment, evaluate priorities, identify solutions, and determine appropriate next steps with limited supervision.
Team-oriented and professional, with the ability to handle sensitive information discreetly.
Proactive and dependable, able to independently manage multiple priorities, identify what needs attention, anticipate potential issues, and follow through in a fast-paced environment.
Strong computer, web, and technology skills, including proficiency in Microsoft Office and Google Workspace.
Willingness to learn, take on increasing responsibility, and contribute to a collaborative team environment.
Bachelor’s degree required.

Responsibilities

Manage scheduling for client, internal, and external meetings, including prioritizing competing requests, coordinating stakeholders, arranging logistics, and handling follow-up.
Lead operational and logistical needs across assigned client projects, identifying priorities, anticipating needs, and resolving issues.
Communicate with clients, partners, and colleagues by email and phone; manage follow-up, respond to project needs, determine next steps, and escalate issues when appropriate.
Conduct research to support client work; draft written materials, project updates, and communications; and contribute to social media and digital communications projects.
Manage business travel and related arrangements, using judgment about timing, logistics, competing priorities, and changes.
Support financial and reporting processes for assigned projects, including reviewing invoices and expenses, coordinating information, identifying discrepancies, and escalating issues as appropriate.
Oversee end-to-end preparation for meetings and events, including determining logistical needs, organizing materials, coordinating participants, and managing follow-up.
Collaborate with colleagues and teams across offices to coordinate resources, gather information, and keep projects and priorities aligned.
Handle day-to-day operations of the DC office, including ordering supplies and coordinating maintenance and building management.
Identify and take on additional projects and responsibilities that contribute to team effectiveness and client work.