Project Coordinator

Allstar Services•Windsor, CT

39d•$55,000 - $60,000•Onsite

About The Position

Vault Roofing is growing, and we’re looking for a Roofing Project Coordinator to help keep residential roofing projects organized and moving from signed contract through completion. This is a fast-paced, hands-on coordination role for someone who is organized, proactive, detail-oriented, and great with customers. You’ll work closely with homeowners, sales reps, roofing crews, suppliers, and the production team to make sure projects stay on schedule and customers know what to expect. Roofing or construction experience is a plus, but it’s not required. We’re looking for someone who can manage multiple priorities, communicate clearly, follow through, and stay ahead of issues before they become problems.

Requirements

Coordinate roofing projects from contract through completion
Schedule roofing crews, material deliveries, inspections, and customer appointments
Communicate with homeowners throughout the roofing process and provide regular updates
Coordinate with Sales, Production, roofing crews, suppliers, and subcontractors
Order roofing materials and confirm availability and delivery dates
Track project schedules and proactively address delays or scheduling conflicts
Review contracts and project paperwork for accuracy
Verify deposits, financing, pricing, and required documentation
Manage permits, inspections, and other project requirements
Submit labor purchase orders and track project costs, budgets, and change orders
Schedule dumpsters and coordinate jobsite disposal
Maintain accurate and organized digital job files
Update project information and schedules in AccuLynx or other CRM/project management systems
Help coordinate final walkthroughs and project closeout
Follow up on outstanding items to make sure projects are completed properly and on time
Help provide a positive, professional customer experience throughout the project
Valid driver's license
Review of the candidate's motor vehicle record (MVR)
Successful completion of a background investigation

Nice To Haves

Roofing or construction experience

Responsibilities

Coordinate roofing projects from contract through completion
Schedule roofing crews, material deliveries, inspections, and customer appointments
Communicate with homeowners throughout the roofing process and provide regular updates
Coordinate with Sales, Production, roofing crews, suppliers, and subcontractors
Order roofing materials and confirm availability and delivery dates
Track project schedules and proactively address delays or scheduling conflicts
Review contracts and project paperwork for accuracy
Verify deposits, financing, pricing, and required documentation
Manage permits, inspections, and other project requirements
Submit labor purchase orders and track project costs, budgets, and change orders
Schedule dumpsters and coordinate jobsite disposal
Maintain accurate and organized digital job files
Update project information and schedules in AccuLynx or other CRM/project management systems
Help coordinate final walkthroughs and project closeout
Follow up on outstanding items to make sure projects are completed properly and on time
Help provide a positive, professional customer experience throughout the project