Project Coordinator

Catamount Constructors•Denver, CO

26d

About The Position

The Project Coordinator supports Project Managers and Project Engineers with project setup, maintenance, and closeout in the accounting system. The role monitors subcontractor compliance, authorizes payment release, administers contracts, and handles other administrative duties. It provides daily administrative support across multiple projects, helping maintain communication, documentation, payment processes, and compliance records.

Requirements

High school diploma or equivalent required.
Excellent customer service skills and administrative support experience.
Ability to prioritize tasks and meet deadlines in a fast-paced work environment.
Working knowledge of Microsoft Word, Excel, Outlook, and the internet.

Nice To Haves

A minimum of three years of administrative or accounting experience in a construction or related environment is preferred.
Experience with Viewpoint, Textura, Procore, DocuSign, BlueBeam, or similar construction software is preferred.
Certified payroll experience is preferred.

Responsibilities

Provide daily administrative support to Project Teams and prioritize workflow across multiple projects.
Maintain open communication with Project Teams about project issues and payments.
Create Work Authorizations, Professional Service Agreements, and Purchase Orders in Procore.
Review Master Subcontract Agreements, Work Authorizations, Professional Service Agreements, and Purchase Orders for execution accuracy; post compliance documentation or identify noncompliant exhibits.
Create subcontractor and supplier change orders, track their status, and maintain documentation in Procore.
Conduct due diligence, including verifying approvals and required lien releases.
Ensure insurance requirements are met, including subcontract default insurance (SDI), and confirm certificate accuracy.
Assist project management with pay applications, attend meetings, and identify potential challenges or inaccuracies.
Work with the Project Team to resolve billing discrepancies.
Review and validate subcontractor and sub-tier waivers, including conditional and unconditional progress and final releases.
Maintain waivers in Textura and Procore.
Manage outstanding mechanic liens from subcontractors and their sub-tiers, facilitating lien release resolution with the Legal Department as needed.
Manage filed preliminary notices from subcontractors and their sub-tiers.
Prepare waivers for checks to be issued.
Manage internal communications, respond to telephone and email inquiries, and route or address them as appropriate.

Benefits

Medical, dental, and vision insurance.
Life insurance.
Short- and long-term disability coverage.
Employee Assistance Program (EAP).
401(k).
Employee Stock Ownership Plan (ESOP).
VacationFlex program.
Paid sick time.
Optional pet insurance.
Optional AFLAC accident, critical illness, and hospital policies.
Mentorship and opportunities for career growth across multiple markets and project types.