Project Coordinator

McKim and Creed•Charlotte, NC

43d•Hybrid

About The Position

The Project Coordinator supports project managers and technical teams throughout the full project lifecycle—from initial project setup through design, construction administration, and closeout. This position is responsible for maintaining project organization, coordinating administrative and financial requirements, tracking deliverables, and helping the team meet contractual obligations, budgets, and schedules. The successful candidate will be proactive, highly organized, detail-oriented, and comfortable coordinating multiple projects and priorities in a fast-paced engineering and construction environment.

Requirements

High school diploma or GED required
Minimum of five years of project coordination or project administration experience within the architecture, engineering, or construction industry.
Working knowledge of the design and construction process, including project phases, technical specifications, RFIs, submittals, contracts, and construction administration documentation.
Demonstrated experience supporting multiple project managers and coordinating several projects simultaneously.
Strong proficiency with Microsoft 365 applications, including Outlook, Excel, Word, PowerPoint, and Teams.
Strong written and verbal communication skills.
Excellent organizational, time-management, and document-control skills.
Strong attention to detail and commitment to accuracy and completeness.
Ability to interpret project requirements, prioritize competing assignments, and consistently meet deadlines.
Ability to collaborate effectively with professional, technical, financial, and administrative staff.
Ability to work independently, anticipate project needs, and initiate appropriate action without waiting for detailed instructions.
Demonstrated ownership of assigned responsibilities, including consistent follow-through until tasks are completed.
Professional judgment and confidence to request information, clarify expectations, escalate concerns, and hold team members accountable for required follow-up.

Nice To Haves

Experience with SpecLink, BST, project-management software, and document-management platforms is preferred.

Responsibilities

Track and coordinate RFIs, submittals, design comments, meeting minutes, action items, and construction administration documentation.
Maintain logs for RFIs, submittals, deliverables, permits, reviews, and other project-related activities.
Format, edit, assemble, and maintain project specifications in coordination with project managers and technical staff, ensuring consistency, accuracy, and compliance with company standards and project requirements.
Coordinate the assembly, formatting, quality review, and issuance of field reports, project narratives, design packages, and other project deliverables.
Work closely with project managers and accounting personnel to establish project setup, including project numbers, budgets, phases, consultant agreements, and other administrative requirements.
Assist project managers with reviewing project performance and identifying financial or scheduling items requiring follow-up.
Monitor project schedules, milestones, and deliverable dates, and communicate upcoming deadlines to project managers and discipline leaders.
Support the preparation and processing of contracts, subcontracts, consultant agreements, amendments, additional service requests, and change documentation.
Track action items and follow up with responsible team members to confirm completion.
Support document control, file organization, and compliance with established company procedures.
Provide additional project and administrative support as needed to keep projects organized and progress efficiently.