Project Coordinator

Helix Electric•Lithia Springs, GA

17d•Onsite

About The Position

The Project Coordinator provides day-to-day administrative support for an on-site project. The role supports project start-up and close-out, contract and agreement administration, purchase orders, invoices, insurance documentation, reporting, and general project document organization. The Project Coordinator works with project managers, vendors, subcontractors, employees, and customers to keep project administration accurate and timely.

Requirements

High school diploma required.
At least 3 years of experience in a similar role within the construction industry required.
Detail-oriented, organized, and efficient, with the ability to complete tasks accurately and on time.
Ability to provide outstanding customer service to employees, vendors, and customers.
Proficiency in Microsoft Office Suite.

Nice To Haves

Knowledge of CMiC software is encouraged but not required.

Responsibilities

Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single-project agreements, and service agreements.
Review contractual liabilities, legalities, insurance, and risk allocation to help ensure contract terms and conditions are clearly defined and compliant.
Support project start-up and close-out processes.
Enter project personnel timecards into CMiC daily or weekly.
Review vendor-initiated modifications to master purchase orders and subcontract agreements, identify changes, and prepare draft responses to vendors.
Issue and maintain purchase order agreements, ensuring they are fully executed, received, and properly logged and saved.
Process package and subcontractor invoices, verify packing lists against invoices, and resolve billing discrepancies with the Project Manager and vendors or subcontractors.
Enforce and track insurance requirements and documentation.
Coordinate with project managers and vendors or subcontractors to schedule returns and verify credits for packages and subcontracts.
Run daily, weekly, and monthly reports and sort and process project documents.
Perform administrative duties, including organizing project paperwork, tracking and documenting items, filing, scanning, and addressing project needs.