Project Coordinator

Helix Electric•Lithia Springs, GA

16d

About The Position

The Project Coordinator provides day-to-day administrative on-site support for a project. The role supports project start-up and close-out, contract and agreement administration, purchase orders, invoices, insurance documentation, reporting, and general project document management.

Requirements

High school diploma required.
At least 3 years of experience in a similar role within the construction industry.
Detail-oriented, organized, and efficient, with the ability to complete tasks accurately and on time.
Ability to provide outstanding customer service to employees, vendors, and customers.
Proficiency in Microsoft Office Suite.

Nice To Haves

Knowledge of CMiC software.

Responsibilities

Assist in drafting and reviewing customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements.
Review contractual liabilities, legalities, insurance, and risk allocation to determine whether contract terms and conditions are clearly defined and compliant.
Support project start-up and close-out processes.
Enter project personnel timecards into CMiC daily or weekly.
Review vendor-initiated modifications to master purchase orders and subcontract agreements, identify changes, and prepare draft responses to vendors.
Issue and maintain purchase order agreements.
Ensure agreements are fully executed, received, and appropriately logged and saved.
Process package and subcontractor invoices, verify packing lists against invoices, and resolve billing discrepancies with the Project Manager and vendor or subcontractor.
Enforce and track insurance requirements and documentation.
Coordinate returns with project managers and vendors or subcontractors, and verify credits received for packages and subcontracts.
Run daily, weekly, and monthly reports and sort and process project documents.
Organize project paperwork and handle documentation, tracking, filing, scanning, and other project administrative needs.