Project Coordinator

eimagine • Indianapolis, IN

23d

About The Position

eimagine is seeking a Project Coordinator to support project delivery teams and help ensure successful execution of client engagements. This role is suited to someone early in a project management career who enjoys organization, communication, problem-solving, and working closely with clients and project teams. The coordinator partners with Project Managers, consultants, and clients to coordinate activities, track progress, manage documentation, and facilitate project delivery.

The position supports planning and coordination across client projects, maintains schedules and project records, helps prepare status updates, and assists with project governance, resource coordination, sprint ceremonies, and delivery improvements. It also helps ensure that project work follows customer requirements, eimagine standards, and internal delivery processes.

Requirements

• At least 1 year of experience in project coordination, project management, business analysis, operations, consulting, or a related role.
• Familiarity with Agile, Scrum, or traditional project management methodologies.
• Strong organizational and time-management skills, including the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work effectively with cross-functional teams and stakeholders.
• Detail-oriented, with strong follow-through and problem-solving abilities.
• Experience creating project documentation, status reports, meeting notes, and project plans.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Teams.
• Bachelor's degree in Business, Management, Information Technology, or a related field preferred.

Nice To Haves

• Experience supporting technology projects or software development initiatives.
• Experience with Microsoft Project, Jira, Azure DevOps, SharePoint, or similar project management tools.
• PMP, CAPM, Scrum Master, or other project management certifications.
• Consulting experience.

Responsibilities

• Support Project Managers in planning, coordinating, and delivering client projects.
• Maintain project schedules, timelines, action items, and project documentation.
• Track project milestones and task progress using project management tools.
• Coordinate project meetings, including agendas, notes, action items, and follow-up communications.
• Assist with project status reporting and preparation of client-facing updates.
• Maintain project artifacts in accordance with eimagine Trust Advantage (eTA) standards and templates.
• Monitor project risks, issues, and dependencies and escalate concerns appropriately.
• Support change request documentation and project governance processes.
• Facilitate communication among project team members, clients, and stakeholders.
• Help coordinate project resource needs and allocation updates.
• Maintain accurate project and resource information within OpenAir and other project management systems.
• Assist with sprint ceremonies, including standups, sprint reviews, retrospectives, and planning meetings.
• Prepare meeting materials, training documentation, and presentation content as needed.
• Track and report project metrics and key performance indicators.
• Ensure compliance with customer requirements, project standards, and internal delivery processes.
• Support continuous improvement initiatives related to project delivery and operational processes.
• Build strong working relationships with clients and internal team members.
• Perform administrative and coordination activities necessary to support successful project execution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level