Project Coordinator

Cherry Talent Group•Melville, NY

23d

About The Position

The Project Coordinator supports multiple residential construction projects for a high-end custom home builder and renovation contractor in Melville, New York. The role coordinates purchasing, subcontractor documentation, change orders, project records, and communication between office and field teams. The successful candidate understands construction operations, is comfortable using technology, and takes ownership of tasks from start to finish. The position involves working with project managers, field supervisors, subcontractors, suppliers, and accounting to keep project information, costs, approvals, and schedules organized and moving forward. The ideal candidate is proactive and detail-oriented, can manage multiple priorities independently, anticipates next steps, communicates clearly, and follows through with vendors and subcontractors.

Requirements

At least 5 years of construction project administration or related construction operations experience.
Experience with a custom home builder, residential contractor, remodeling company, or commercial construction firm.
Understanding of purchase orders, subcontractor bids, material procurement, change orders, and project documentation.
Ability to read and understand construction drawings and specifications.
Strong computer skills and proficiency in Microsoft Office, particularly Excel.
Excellent organization, communication, attention to detail, and follow-through.
Ability to manage multiple priorities proactively, take ownership, anticipate next steps, communicate clearly, and follow through with vendors and subcontractors.

Nice To Haves

Buildertrend experience is a major plus.
Experience with other construction management platforms is valuable.

Responsibilities

Prepare, issue, and track purchase orders for materials, equipment, and subcontractor work.
Request and organize subcontractor bids, compare pricing and scopes, and follow up on outstanding proposals.
Coordinate material orders, confirm pricing and lead times, and track deliveries to keep projects on schedule.
Prepare and track change orders, document cost impacts, and obtain client approvals.
Review construction drawings, specifications, and scopes of work to help identify discrepancies or missing information.
Maintain project budgets, commitments, purchase orders, and cost documentation to support job costing and billing.
Collect invoices, delivery tickets, subcontractor paperwork, and approvals for processing.
Update project schedules, tasks, notes, and documentation in Buildertrend or similar construction management software.
Track outstanding selections, approvals, material orders, and action items; follow up with appropriate parties.
Coordinate with project managers, field supervisors, subcontractors, suppliers, and accounting to resolve administrative issues.
Maintain organized project files and ensure important updates and records are accessible to the team.