Project Coordinator

Luster National•Washington, DC

24d•$75,000 - $135,000

About The Position

Luster is seeking Project Coordinators for future hiring needs supporting large, complex heavy-civil infrastructure programs, including highways, roads, bridges, bus and rail transit, international airports, and water/wastewater projects delivered using traditional and alternative delivery methods. Coordinators support program offices, field offices, and construction management teams by keeping project-office operations running, managing documentation and workflow within contractual time frames, maintaining accurate cost and progress information, and preserving complete, traceable project records. This posting is for future roles rather than a currently available specific opportunity; candidates selected for the specialty talent pool will be notified first when a project need arises. The role involves coordinating office and project workflows, tracking submittals, requests for information, and change documentation, maintaining project records, reviewing deliverables for documentation completeness, monitoring progress and reporting discrepancies, supporting cost controls, coordinating field access and communication among stakeholders, and assisting with contract closeout. Coordinators also guide project staff in documentation standards and project-system procedures.

Requirements

Bachelor’s degree in construction management, civil engineering, construction engineering, project management, or a related field, or an equivalent combination of education and experience.
At least 5 years of project coordination experience on multiple task-order contracts for large (over $500 million), complex heavy-civil infrastructure projects.
Experience tracking submittals, requests for information, and change documentation through a project or construction management information system on transit and transportation projects.
Working knowledge of construction contract administration, including submittal and request-for-information workflows, change documentation, and project recordkeeping.
Thorough knowledge of general office practices and procedures, business correspondence standards, and the arithmetic used for quantity, invoice, and budget records.
Experience with industry-standard project or construction management software.
Proficiency with Microsoft Office Suite or Office 365, such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving abilities, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, civil engineering, construction engineering, or project management.
Active professional certifications such as CAPM or PMP from PMI, and/or CCM from CMAA.
Experience coordinating an owner’s project office on a program exceeding $1 billion in construction value.
Experience coordinating documentation, reporting, and correspondence across multiple concurrent contracts or work packages on the same program.
Experience supporting contract administration on a package exceeding $100 million in construction value, including change documentation, pay applications, and closeout.
Experience coordinating submittal and shop-drawing tracking on bridge or structures packages.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Coordinate daily project-office operations, including meeting agendas, minutes, and action-item tracking, and drive open items to closure with the responsible parties.
Track submittals, requests for information, and change documentation in the program management information system, keeping contractor and reviewer turnaround within contractual time frames.
Maintain project records, including correspondence, transmittals, contract documents, and supporting files, so decisions remain traceable for audits, claims, and funding reviews.
Review contractor and consultant deliverables for completeness and conformance with contract documentation requirements before submission to technical reviewers.
Monitor progress reporting and field activity against the accepted schedule, and report deviations, operational impacts, and discrepancies to the project manager.
Develop project status reports, progress summaries, and staffing plans for program and funding-agency audiences using schedule, cost, and document-control data.
Support program cost tracking by maintaining budget, accrual, invoice, and cash-flow records and reconciling pay applications and change documentation against the program cost record.
Coordinate site access, badging, escorts, and work windows at active facilities so field work occurs only during operator-approved periods.
Coordinate information flow across program disciplines, agency stakeholders, third parties, and adjacent contracts, ensuring questions reach the appropriate reviewer and answers are recorded.
Coordinate contract closeout, including punch-list tracking, final-inspection scheduling, as-built and warranty submittals, and record retention.
Guide project staff on program documentation standards and appropriate use of project systems and procedures.