Project Coordinator

Dynalectric Company•Mesa, AZ

32d•Onsite

About The Position

Dynalectric Arizona offers a comprehensive range of electrical solutions. Our expertise spans planning, construction, installation, and integration of some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team. The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and enter billing, produce submittals, O&M manuals or other job close out documentation for projects.

Requirements

HS Diploma/GED required, some college preferred.
3-5 years’ experience in billing or Project Management support.
General knowledge of accounting and billing practices.
Ability to multitask in a fast-paced work environment.
Intermediate to advanced knowledge of MS office – especially Excel.
Experience creating spreadsheets for job tracking/costing.
Ability to work effectively independently or in a team environment.
Excellent/proven customer service skills.
Effective written and verbal communication skills.
Ability to provide support to Department and Project Managers in all areas needed on a daily basis.

Nice To Haves

Familiarity with Accubid and Vista a plus.

Responsibilities

Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
A/R collections (when past due or beyond contractual terms)
Issuing/tracking work orders
Job set-up in Vista for billing purposes
Open/close status (dispatch to electrician, conduct final Q/A check, coordinate with electrician on job completion, archive completed jobs)
Manage permits (open/close log, coordinate with PM/electrician to gather information needed to complete process)
Answer phone calls and email inquiries from external customers (from existing or potential customers; service/billing questions, directs customers to alternative resources for services Dynalectric does not provide)
Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)
O.’s (files/maintains per job using A/P processes)
Contract modifications (track contract modifications for the life of each project)
Invoices (file within appropriate job folder)
Assist project management team with reports as needed
Assist project team with document control and coordination
Process department timecards
Ensure accuracy (name, state, employee id number, miscellaneous reimbursements)
Coding (job number, phase/cost codes)
Manage approval process (written sign-off from PM’s)
Deliver to Payroll
Department vacation coordination calendar (maintains field and office request in Excel calendar, post in lobby)
Meeting minutes (send to DHDM for review/distribution and archived in service/special projects division folder)
Assist with department meetings/event logistics (work with Marketing/Office Coordinator to schedule event locations & time, invites SSP staff/crew via Lotus Notes)
General Admin support as needed (printing, scanning, copying, etc.)
Expense Reports
Check requests (permit process and other miscellaneous check request)