Project Coordinator

Southland Industries•Redmond, OR

25d

About The Position

The Project Coordinator provides administrative and operational support to construction projects, including data entry, reporting, and maintaining project documentation and schedules. The role uses the COINS ERP system to enter and report information related to change orders, subcontract agreements, subcontract change orders, labor feedback, and job costs. It also supports Project Managers with construction schedules and daily field reports, and coordinates project documents, purchasing, subcontractor records, timecards, and closeout activities.

Requirements

High school diploma or equivalent.
Minimum 2 years of related experience.
Solid verbal and written communication skills.
Solid customer service skills.
Ability to multitask and prioritize.
Strong attention to detail.
Computer application skills, including Microsoft Word, Excel, and PowerPoint.

Nice To Haves

Associate degree.

Responsibilities

Enter and report COINS ERP data for change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
Assist Project Managers with entering and updating construction schedules in MS Project.
Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
Issue and track purchase orders and material arrival dates, and receive material in the web-based purchasing database.
Collect and review timecards for union personnel and maintain manpower lists.
Assemble binders containing submittals, proposals, and O&Ms.
Assist Project Managers with tracking and creating daily field reports.
Gather and submit customer-specific contractual requirements, including licenses, certificates of insurance, and emergency phone lists, and collect jobsite materials from other departments such as safety programs, drug awareness programs, and MSDS sheets.
Analyze open commitments at project closeout and follow up with subcontractors and vendors to ensure no further costs are owed before closing the project.

Benefits

401(k) plan with a 50% company match, no cap, and immediate 100% vesting.
Medical, dental, and vision insurance, with 100% of employee coverage paid.
Annual bonus program based on performance, achievement, and company profitability.
Term life, AD&D, and voluntary life insurance.
Disability income protection insurance.
Pre-tax flexible spending plans for health and dependent care.
Paid parental leave.
Paid holidays, vacation, and personal time.
Training and professional development opportunities.
Company-paid memberships for professional associations and licenses.
Wellness benefits.