Project Coordinator - Hotel Del Coronado

Encore Global•Coronado, CA

10d•Onsite

About The Position

The Project Coordinator, Venues plans and executes small events or portions of large events, ensuring successful and profitable execution by following Encore’s Production Process and Technical Standards. The role partners with sales and operations teams to deliver event execution plans and reports to a designated Venue Operations lead (DET / DOO). The position involves planning and communicating production and labor schedules, project scope, execution plans, and responsibilities; supporting client needs and reviewing sales documents; coordinating event execution and on-site changes; assisting crews and operating equipment as qualified; mentoring team members; and supporting post-event administration and workforce training. Work may take place in a hotel/convention center and office environment, and team members may work at multiple hotel locations. Hotel work may involve moderate exposure to outdoor temperatures, dirt, sand, or dust; noise; high-end audio-visual equipment and electrical components; and heights accessed by lifts and ladders. Work may involve irregular hours and on-call status, including days, evenings, weekends, and holidays. Appearance guidelines apply.

Requirements

High School Diploma required.
At least 3 years of technical experience in the event technology or broadcast industry.
Strong written and oral communication skills.
Strong technical background.
Strong client relationship skills.
Operational logistics experience.
Ability to work well under pressure.
Ability to multitask.
MS Office experience.
Ability to meet the physical demands described in the posting, with reasonable accommodations as applicable.
Availability for irregular hours and on-call status, including days, evenings, weekends, and holidays.

Nice To Haves

At least 2 years of administrative and customer service experience.
Ability to read technical diagrams.

Responsibilities

Prepare and communicate production and labor schedules, sub-rental requirements, project scope, execution plans, and individual responsibilities to lead crewmembers, vendors, and the venue.
Attend client meetings, maintain organized show files, and respond to client concerns, questions, and problems.
Review sales documents to confirm equipment and technical positions meet client needs.
Communicate event execution plans and on-site changes, including billing, production schedules, and client requests.
Review necessary event information with crew leads to support successful and profitable event execution.
Operate equipment and assist the crew as necessary and qualified.
Mentor Encore Team Members on event execution and best practices to improve local knowledge and market experience.
Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
Process post-event items, including reviewing timesheets, timely invoice processing, and post-show reporting.
Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.
Adhere to applicable appearance guidelines.