Project Coordinator

Luster National•Columbia, WA

23d

About The Position

Luster is building a talent pool of Project Coordinators for future roles supporting large, complex heavy civil infrastructure programs. Projects may include highways, roads, bridges, bus and rail transit, international airports, and water/wastewater, delivered through traditional and alternative methods. Coordinators may work in program offices, field offices, or construction management teams, keeping project operations, documentation, reporting, and coordination on track. This posting is for future hiring needs rather than a currently available opportunity; selected candidates may be activated in the talent pool and notified first about relevant project needs. The role supports project-office operations, contractual document workflows, project records, progress and cost reporting, site access coordination, communication across stakeholders, and contract closeout. It also guides project staff in documentation standards and project-system procedures.

Requirements

Bachelor’s degree in construction management, civil engineering, construction engineering, project management, or a related field, or an equivalent combination of education and experience.
At least 5 years of project coordination experience on multiple task-order contracts for large (over $500 million), complex heavy-civil infrastructure projects.
Experience tracking submittals, requests for information, and change documentation through a project or construction management information system on transit and transportation projects.
Working knowledge of construction contract administration, including submittal and request-for-information workflows, change documentation, and project recordkeeping.
Thorough knowledge of general office practices and procedures, including business correspondence standards and the arithmetic involved in quantity, invoice, and budget records.
Experience with industry-standard project or construction management software, such as Primavera P6, MS Project, Unifier, or Kahua.
Proficiency with Microsoft Office Suite/Office 365, such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, civil engineering, construction engineering, or project management.
Active professional certification such as CAPM or PMP (PMI) and/or CCM (CMAA).
Experience coordinating the owner’s project office on a program exceeding $1 billion in construction value.
Experience coordinating documentation, reporting, and correspondence across multiple concurrent contracts or work packages on the same program.
Experience supporting contract administration on a package exceeding $100 million in construction value, including change documentation, pay applications, and closeout.
Experience coordinating submittal and shop-drawing tracking on bridge or structures packages.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Coordinate daily project-office operations, including meeting agendas, minutes, and action-item tracking, and drive open items to closure.
Track submittals, requests for information, and change documentation through the program’s management information system, keeping contractor and reviewer turnaround within contractual time frames.
Maintain project records, including correspondence, transmittals, contract documents, and supporting files, to preserve traceability for audits, claims, and funding reviews.
Review contractor and consultant deliverables for completeness and compliance with contract documentation requirements before technical review.
Monitor progress reporting and field activity against the accepted schedule, and report deviations, operational impacts, and discrepancies to the project manager.
Prepare project status reports, progress summaries, and staffing plans for program and funding agency audiences using schedule, cost, and document-control data.
Maintain budget, accrual, invoice, and cash-flow records, and reconcile pay applications and change documentation against the program cost record.
Coordinate site access, badging, escorts, and work windows at active facilities in accordance with operator-approved periods.
Coordinate information flow among program disciplines, agency stakeholders, third parties, and adjacent contracts, ensuring questions reach the appropriate reviewer and answers are recorded.
Coordinate contract closeout, including punch-list tracking, final-inspection scheduling, as-built and warranty submittals, and record retention.
Guide project staff in program documentation standards and proper use of project systems and procedures.