Project Coordinator IV

Medtronic • Mounds View, MN

2d • $62,400 - $93,600 • Onsite

About The Position

This role provides advanced operational and administrative support for a technical lab and project portfolio environment, ensuring work moves efficiently from intake through execution. The position manages request systems, scheduling, material readiness, documentation, purchasing, inventory, and resource coordination while tracking project status, dashboards, and key metrics to support visibility and throughput across multiple priorities. The role also helps maintain safe, compliant, and well-organized lab operations by supporting EHS expectations, audits, quality and regulatory requirements, and standardized work practices. In addition, it drives continuous improvement, coordinates meetings and follow-up actions, manages SharePoint and knowledge systems, and provides portfolio-level support for travel, vendor coordination, and other business processes to reduce administrative burden on technical teams and improve overall operational effectiveness. Onsite: At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 5 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.

Requirements

• Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education.
• Requires minimum of 6 years of relevant experience

Nice To Haves

• Experience supporting engineering, manufacturing, or R&D organizations, preferably within a manufacturing or medical device environment.
• Familiarity with project portfolio management tools, reporting dashboards, and PMO processes.
• Experience using Power BI, Microsoft Office, Teams, and SharePoint to support reporting, collaboration, and communication.
• Experience managing purchasing activities, expense reporting, and vendor coordination within a corporate environment.
• Strong written communication skills with the ability to create clear, structured content for technical and cross‑functional audiences.
• Highly organized with the ability to manage multiple priorities and deadlines simultaneously.
• Comfortable working in a fast‑paced, matrixed environment and supporting multiple stakeholders.
• Experience supporting internal communications or outreach efforts such as newsletters, conference coordination, internal engagement platforms.

Responsibilities

• Manage lab request systems, intake workflows, and work queues to ensure clear prioritization and throughput
• Oversee material readiness, part movement, and documentation to enable seamless execution
• Maintain lab scheduling, equipment calendars, and technician workload balancing (including vendor/facility coordination)
• Support purchasing, inventory, tooling storage, and overall lab resourcing
• Track and report project status, dashboards, and key metrics
• Identify and escalate schedule risks, resource constraints, and material shortages
• Coordinate team meetings, agendas, and follow-ups as needed
• Support safety, EHS expectations, audits, and required training - ensure safe, compliant, and efficient lab operations
• Maintain and standardize work instructions, documentation practices, and lab processes
• Drive continuous improvement and change management to improve efficiency and communication
• Ensure alignment with quality and regulatory requirements, as well as support audit readiness and document control
• Provide portfolio-level operational support for the MTx project portfolio, including coordination of travel, purchasing, and vendor-related activities, ensuring compliance with corporate processes and minimizing administrative burden on technical project teams.
• Manage project documentation and knowledge systems, including ownership of SharePoint sites and the MTx technology catalog, ensuring project artifacts are complete, current, and consistently organized to support transparency, reuse, and audit readiness.

Benefits

• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long-term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well-being program)
• Incentive plans
• 401(k) plan plus employer contribution and match
• Short-term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

What This Job Offers

• Job Type: Full-time
• Career Level: Principal
• Education Level: No Education Listed