Project Coordinator II

Calista Corporation•Huntsville, AL

11d

About The Position

The Project Coordinator II provides administrative support to projects and assists Project Managers and senior Project Coordinators as required. This is a mid-level coordinator role supporting the Project Management team, working under the supervision and direction of Senior Project Coordinators, Senior Project Analysts, and the Project Manager. The position has no supervisory responsibilities, but is responsible and authorized to carry out assigned tasks. The role supports project materials and manufacturing coordination, documentation, reporting, scheduling, and general administration. It requires accurate data handling, professional interaction with internal and external stakeholders, sound problem-solving, and the ability to adapt to changing schedules and priorities. Overtime may be required.

Requirements

High school diploma or equivalent.
Three years of task-related work experience.
One year of project management-related experience.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.
Basic computer skills, particularly with Microsoft Office Suite, and ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence, including correspondence with vendors and subcontractors.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff, and to interact with external stakeholders including customers, vendors, suppliers, and shipping companies.
Ability to represent Yulista Integrated Solutions, LLC professionally.
Trustworthiness and ability to handle confidential information routinely.
Effective communication skills, including the ability to clearly communicate complex information and present information to a group.
Professional customer service skills, including active listening, prompt service, and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
Strong problem-solving skills, including the ability to draw conclusions and make recommendations for resolution.
Ability to perform basic mathematical computations.
High degree of self-motivation and ability to work independently and multitask.
Ability to read and interpret TDP data.

Responsibilities

Manage simple to moderately complex Bills of Materials and track materials through receipt.
Prepare, submit, and track Work Orders for moderately complex manufacturing jobs.
Develop Bills of Materials using required drawings and/or Statements of Work for simple to moderately complex projects.
Follow company policies and procedures when preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors and customers as required.
Coordinate inventory control activities with the Property Department.
Support team leadership in carrying out duties and responsibilities.
Maintain calendars and schedule appointments and/or conference rooms.
Set up and clean up for events and meetings.
Perform general administrative duties, including filing, scanning, photocopying, typing, and data entry.
Prepare project meeting minutes and track action items.
Assist the Project Manager with data queries, enter information into project databases, and track required data outputs.
Research parts, quotes, and commercial off-the-shelf items for simple to moderately complex Bills of Materials.
Track issued purchase orders and due dates for purchased materials or services, and report delivery-date issues to the Project Manager.
Prepare internal project status reports for the Project Manager or higher management.
Assist with preparing sole source justification documents.