Project Coordinator - Electrical Division

Tepcon Construction • Tempe, AZ

34d • Onsite

About The Position

The Electrical Division Project Coordinator provides organized, proactive project and administrative support to the Electrical Division from project startup through final closeout. This position helps keep project information, documentation, procurement, financial records, and communication moving accurately and on time while supporting project managers, field leadership, customers, general contractors, engineers, vendors, and subcontractors. As part of an employee-owned company, the Project Coordinator is expected to approach the work with accountability, teamwork, and an employee-owner mindset.

Requirements

• Successfully pass a background check.
• High school diploma or equivalent required.
• Strong computer skills required, including proficiency with Microsoft 365 applications such as Outlook, Word, Excel, Teams, and related software.
• Ability to prioritize multiple assignments, meet deadlines, maintain organized records, and adapt to changing project needs.
• Financial-management familiarity, including a basic understanding of project costs, budgets, commitments, billings, change orders, purchase documentation, and pay applications.
• Ability to read and understand construction contract documents, drawings, specifications, and project correspondence.

Nice To Haves

• Additional education in business, construction, accounting, or project management is a plus.
• Commercial construction project coordination, project administration, or similar experience preferred; electrical construction experience is highly preferred.
• Experience with Bluebeam Revu preferred; ability to learn and use PDF markup, drawing organization, document comparison, and related workflows is essential.
• Experience with CMiC construction management software preferred; experience with comparable construction-management or ERP systems is acceptable.
• Strong interpersonal skills with the ability to establish and maintain effective relationships with teammates, field personnel, customers, general contractors, engineers, vendors, subcontractors, and owners.
• Working knowledge of electrical construction terminology, materials, equipment, drawings, and project workflows preferred.

Responsibilities

• Set up assigned electrical projects and accurately enter and maintain project-specific information in CMiC and other company systems.
• Review and develop a working understanding of owner contract documents, electrical drawings, specifications, scopes of work, schedules, and project information.
• Request and track required Certificates of Insurance (COls), vendor and subcontractor documentation, and other project-start requirements.
• Manage RFI and submittal processes, maintain current logs, and facilitate timely exchange of information among project managers, field teams, general contractors, engineers, owners, vendors, and subcontractors.
• Process and track project documentation including RFls, submittals, AIA documents, work orders, owner and subcontractor change orders, purchase documentation, meeting action items, and other project records.
• Support procurement by tracking electrical equipment and materials, long-lead items, releases, required dates, delivery status, and vendor follow-up; promptly communicate potential impacts to the project team.
• Assist Project Managers with project controls, including commitments, cost documentation, change management, subcontractor/vendor agreements, and other records needed to support accurate project financial reporting.
• Use Bluebeam Revu to review, organize, mark up, combine, compare, and distribute drawings and project documents as needed.
• Review subcontractor/vendor billings and assist with preparation and documentation of monthly owner pay applications and other billing.
• Attend project OAC, coordination, and internal team meetings as requested; prepare and distribute agendas, minutes, action items, and follow-up documentation.
• Coordinate closely with project management and field leadership regarding schedules, manpower and material information, inspections, milestones, access requirements, shutdowns, phasing, and other needs associated with commercial and occupied-space electrical work.
• Participate in punch walks and track punch-list completion as required.
• Coordinate timely preparation and completion of comprehensive electrical closeout packages, including as-builts, O&M manuals, warranties, test reports, commissioning documentation, training records, attic stock or spare materials, and other required turnover documentation.
• Maintain accurate, current, and well-organized project files and document-control standards so the project team can readily access the information needed to execute the project.
• Support Project Managers and division leadership with project reporting, customer service, business-development follow-up, and other administrative or project needs as assigned.
• Commitment to safety, quality, accountability, confidentiality, customer service, and professional conduct.

Benefits

• Competitive compensation based on experience.
• Employee Stock Ownership Plan (ESOP) - eligible employees have the opportunity to build long-term value as employee-owners and share in the success they help create.
• 401(k) retirement plan with company match.
• Medical, dental, and vision insurance.
• Paid Time Off (PTO) and company holidays.
• Professional development and continuing education opportunities.
• Growth opportunities within a growing employee-owned company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED