Project Coordinator - Commercial Electrical

Norlee Group (NLG)•Jacksonville, FL

About The Position

The Project Coordinator provides administrative and project support to help plan, execute, and complete commercial electrical construction projects. The role focuses on document control, scheduling assistance, material procurement coordination, and communication among office staff, field crews, subcontractors, and clients. Working under the direct supervision of a Project Manager or Senior Project Manager, the coordinator supports smaller or less complex project tasks while gaining exposure to the full project lifecycle. The position primarily works in an office environment. Job site visits are not typically required, though the coordinator may occasionally accompany a Project Manager to gain exposure to field operations. Work hours may need to be flexible to accommodate project schedules, deadlines, and urgent matters outside regular office hours.

Requirements

High school diploma.
0–2 years of experience in construction, project support, or a related trade.
Strong verbal and written communication skills for interacting professionally with Project Managers, field crews, clients, and subcontractors.
Basic understanding of contract terms to support document control and compliance.
Ability to coordinate material procurement activities, collaborate across teams, and maintain positive working relationships.
Basic arithmetic skills, including addition, subtraction, multiplication, and division with whole numbers, fractions, and decimals.
Analytical skills to track project budgets, timelines, and resources.
Proficient computer skills and experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Familiarity with Kojo and Procore.
Ability to perform physical tasks including standing, walking, sitting, stooping, kneeling, crouching, or crawling.
Ability to occasionally lift or move objects weighing up to 50 pounds.
Dexterity to operate a computer keyboard, mouse, and business equipment.
Close, distance, and peripheral vision and depth perception.

Nice To Haves

Associate or bachelor’s degree in Construction Management, Engineering, or a related discipline.
Exposure to project coordination, administrative support, basic estimating, or material procurement tasks.
Ability to quickly learn and adapt to other project management software.

Responsibilities

Assist with basic scheduling and tracking of project tasks to support timely completion and monitor progress under the direction of Project Managers.
Organize and maintain contracts, permits, submittals, compliance materials, and other project documentation, ensuring records are accurate and up to date.
Track Requests for Information (RFIs) and coordinate preparation of responses with project teams.
Prepare and distribute meeting minutes documenting decisions, action items, and follow-ups.
Coordinate material procurement by tracking orders, delivery schedules, and inventory.
Communicate project updates and information to field crews and help resolve minor issues in coordination with Project Managers.
Assist Project Managers with basic contract terms, change order reviews, and contractual compliance.
Verify insurance requirements and subcontractor agreements before work begins.
Research potential General Contractors and competitors for upcoming projects.
Maintain and update the bid and pending project list.
Perform initial contract reviews and facilitate internal approvals.
Assist with project setup, including customer details, job number assignment, and lien rights.
Coordinate activities across project management teams, support project timelines, monitor assigned tasks, and promptly escalate issues to Project Managers.
Use project management software to track schedules, documentation, and task completion.
Conduct quality assurance checks on assigned tasks to ensure standards and project specifications are met.
Perform other related duties as assigned.