Geospatial Division Project Coordinator

Forte & Tablada • Baton Rouge, LA

8d • Onsite

About The Position

Forte & Tablada is seeking an organized, proactive Division Project Coordinator to support its Geospatial Division. The role serves as a project controls and administrative partner to Project Managers, Group Leaders, and Division Leadership, helping keep project financial, contractual, schedule, and administrative information accurate and current throughout the project lifecycle.

The coordinator works closely with field and office teams and supports project setup, financial activities, reviews, documentation, staff certifications, travel, scheduling, equipment, inventory, and other operational needs. The position helps project teams maintain visibility and stay organized so projects can move forward efficiently.

Requirements

• High school diploma or equivalent required.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Experience with ERP, project management, or project accounting systems.
• Strong organizational, communication, analytical, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple projects, priorities, and deadlines while following through consistently.
• Ability to collaborate effectively with field staff, Project Managers, leadership, Finance, and administrative teams.

Nice To Haves

• Associate or bachelor's degree in business administration, accounting, finance, project management, construction management, or a related field.
• 2–4 years of experience in project coordination, project administration, project controls, project accounting support, or a related role.
• Deltek Vantagepoint experience.

Responsibilities

• Maintain accurate project and phase information in Deltek Vantagepoint and support project data integrity.
• Coordinate with Project Managers and Finance on monthly billing, accounts receivable follow-up, and other project financial activities.
• Help coordinate monthly project reviews, prepare project information, track action items, and follow up through completion.
• Support project setup, contracts, amendments, task orders, subconsultant documentation, and project closeout.
• Maintain employee certifications, licenses, and project information used for qualifications, proposals, and project profiles.
• Coordinate travel and accommodations for Geospatial field crews.
• Help coordinate and track employee training and certifications, including safety and drone/UAS-related certification activities.
• Support field crew scheduling, equipment and fleet coordination, inventory management, and other Geospatial team operational needs.
• Work across project teams, leadership, Finance, and firm administration to keep projects moving and proactively address administrative needs.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED