Division Support Coordinator

State of Oklahoma•Oklahoma City, OK

6d•$45,000 - $50,000•Onsite

About The Position

The Division Support Coordinator provides administrative, data management, and operational support for initiatives focused on recruiting and retaining high-quality teachers. The position supports division leadership, organizes recruitment and retention data, assists with fiscal and purchasing processes, and contributes to educator professional development and resource development. The role requires consistent in-person presence at the Oliver Hodge Building in Oklahoma City; remote and hybrid work are not allowed. Occasional travel, up to 10%, may be required.

Requirements

Bachelor’s degree in education, business, or a closely related field, or an equivalent combination of education and experience substituting one year of relevant experience for each year of required education.
Four years of experience in administrative support or a similar role, or an equivalent combination of education and experience.
Currently authorized to work in the United States on a full-time basis without sponsorship.
Successful completion of a pre-employment background check.
Valid driver’s license from a U.S. state or territory for necessary job-related travel.
Strong organizational and time-management skills, including the ability to manage multiple tasks and priorities.
Proficiency in data management and reporting using software applications.
Strong communication and interpersonal abilities to engage with diverse stakeholders.
Detail-oriented, able to work independently and as part of a team.
Ability to communicate clearly and accurately, analyze and evaluate information, make timely decisions, sustain focus, retain information, and adapt to changing information, work conditions, and unexpected challenges.
Ability to stand, reach, and bend for 50% of the time; operate a computer and other office productivity machinery for 75% of the time; ascend and descend stairs for 25% of the time; and lift up to 25 pounds.

Responsibilities

Provide administrative support to the division's leadership team, including scheduling meetings, preparing agendas, managing correspondence, and maintaining accurate records.
Assist in collecting, organizing, and maintaining data related to teacher recruitment and retention initiatives; ensure accuracy and prepare regular reports.
Assist with purchase requests, procurement documentation, travel reimbursements, invoices, and other fiscal processes; coordinate with agency personnel to complete requirements accurately and on time.
Track office supplies, equipment, materials, and other resources, and maintain documentation supporting expenditures, contracts, and program activities as assigned.
Support the planning and delivery of professional development opportunities for educators.
Help create and disseminate resources and materials supporting teacher recruitment and retention, collaborating with content experts to ensure accuracy and relevance.

Benefits

Annual benefits allowance of up to $21,934.08, tailored to family size, for purchasing benefits.
Choice of insurance plans with no pre-existing conditions, exclusions, or limitations.
Flexible spending accounts for healthcare and/or dependent care expenses.
Full participation in the Teacher’s Retirement System, with employer-covered contributions of 7.5% of annual salary.
Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.
11 paid holidays per year.
Employee discounts with various companies and vendors.
Longevity bonus after two years of service, with bonuses continuing annually thereafter.
Compensatory time for FLSA-exempt and nonexempt employees.
Employee Assistance Program.