Project Coordinator 2

EC Electric•Sparks, NV

2d•$60,000 - $75,000

About The Position

The Project Coordinator 2 provides high-level coordination and administrative support to construction project management staff, partnering with Project Managers and Assistant Project Managers. The role supports accurate and efficient project documentation tracking and maintains and controls billing processes and schedules in accordance with contract requirements. It also supports project start-ups and close-outs, pre-construction planning, bid and subcontract administration, compliance, submittals, RFIs, change management, permits, material tracking, and operations and maintenance documentation across construction projects.

Requirements

Experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and documentation control across multiple construction projects.
Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, certificates of insurance, bonding, lien waivers, permits, and specification review.
Hands-on experience managing monthly lump sum and time-and-material billings for subcontracts valued at $100,000–$5 million, including pay applications, schedules of values, invoicing accuracy, and audit-ready documentation.
Strong skills in preparing correspondence, proposals, O&M manuals, meeting notes, submittal packages, record drawings, and tracking logs.
Ability to coordinate with vendors, subcontractors, and internal teams to meet project deadlines.
Associate’s or bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field, or equivalent hands-on experience.

Responsibilities

Assist with project start-ups and close-outs.
Provide front desk relief and additional administrative support as needed to meet business and staffing needs.
Prepare routine correspondence, including letters, memos, meeting notes, and proposals.
Assist with bid forms, proposals, and vendor quotes.
Create bid numbers and maintain the bid tracking log.
Prepare subcontract checklists.
Track certificate of insurance requirements, bonds, and billing requirements.
Track contractual requirements, including certified payroll, OCIP/CCIP, and affidavits.
Respond to team requests for project documentation.
Create submittal packages from information provided by the Project Manager or Assistant Project Manager; review specifications, contact vendors and subcontractors for project data sheets, and track submissions.
Manage monthly lump sum and time-and-material billings for subcontractors valued at $100,000–$5 million, including pay applications, schedules of values, lien waivers, and certified payroll.
Log and track insurance, bonding, permits, submittals, RFIs, change orders, correspondence, and drawings.
Provide copies or scans of drawings.
Assist with RFIs.
Assist with material orders and tracking.
Assist with creating tiered subcontracts, managing compliance, and change management.
Process electrical permits and plan reviews with supporting documentation.
Review specifications and client documentation for O&M materials and warranty vendor requests; create O&M packages from information provided by the Project Manager or Assistant Project Manager, and coordinate record drawings for submission.
Assist with pre-construction planning.
Support the creation of bids and change orders.
Perform other duties as assigned.