Project Coordinator 2

EC Electric • Sparks, NV

1d

About The Position

The Project Coordinator 2 provides coordination and administrative support to construction project management staff, partnering with Project Managers and Assistant Project Managers to maintain accurate and efficient project documentation and meet contract billing and scheduling requirements. The role supports project start-ups and close-outs, bid and subcontract administration, documentation tracking, billing, compliance, and pre-construction planning across multiple construction projects. It also provides front desk relief and other administrative support as business needs require.

The coordinator prepares correspondence, proposals, meeting notes, bid and submittal materials, O&M packages, and record drawings; coordinates information with vendors, subcontractors, and internal teams; and tracks items such as insurance, bonding, permits, submittals, RFIs, change orders, correspondence, and drawings. The position supports monthly lump-sum and time-and-material billings for subcontract values from $100,000 to $5 million, including pay applications, schedules of values, lien waivers, and certified payroll. It also assists with electrical permits, plan reviews, material orders, tiered subcontracts, compliance, and change management.

The role requires proven construction project coordination experience and strong knowledge of contracts, subcontract administration, project documentation, and billing processes. An associate’s or bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field is preferred, or equivalent hands-on experience.

Requirements

• Proven experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and documentation control across multiple construction projects.
• Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, certificates of insurance, bonding, lien waivers, permits, and specification review.
• Hands-on experience managing monthly lump-sum and time-and-material billings for subcontracts valued from $100,000 to $5 million, including pay applications, schedules of values, invoicing accuracy, and audit-ready documentation.
• Strong skills preparing correspondence, proposals, O&M manuals, meeting notes, submittal packages, record drawings, and tracking logs.
• Ability to coordinate with vendors, subcontractors, and internal teams to meet project deadlines.
• Associate’s or bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field, or equivalent hands-on experience.

Responsibilities

• Assist with project start-ups and close-outs.
• Provide front desk relief and additional administrative support as needed.
• Prepare routine correspondence, including letters, memos, meeting notes, and proposals.
• Assist with bid forms, proposals, and vendor quotes.
• Create and maintain bid numbers and the bid tracking log.
• Prepare subcontract checklists.
• Track certificate of insurance requirements, bonds, and billing requirements.
• Track and support contractual requirements, including certified payroll, OCIP/CCIP, and affidavits.
• Assist the project team with requests for project documentation.
• Create submittal packages using information from the Project Manager or Assistant Project Manager; review specifications and obtain and track project data sheets from vendors and subcontractors.
• Prepare monthly lump-sum and time-and-material billings for subcontract values from $100,000 to $5 million, including pay applications, schedules of values, lien waivers, and certified payroll.
• Log and track insurance, bonding, permits, submittals, RFIs, change orders, correspondence, and drawings.
• Provide copies or scans of drawings.
• Assist with RFIs.
• Assist with material orders and tracking.
• Assist with creating tiered subcontracts, managing compliance, and change management.
• Process electrical permits and plan reviews with supporting documentation.
• Review specifications and client documentation; coordinate vendor warranty requests; create O&M packages using information from the Project Manager or Assistant Project Manager; and coordinate record drawings for submission.
• Assist with pre-construction planning.
• Apply a conceptual understanding of creating bids and change orders.
• Perform other duties as assigned.

Benefits

• Opportunity for a discretionary year-end bonus.
• 401(k) plan with a 40% employer match, up to the federal limit.
• Paid holidays and PTO.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• Flexible Spending Accounts.
• Employee Assistance Program.
• Career growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree