Project Billing Analyst

thyssenkrupp nucera USA Inc•Houston, TX

28d•Hybrid

About The Position

The Project Billing Analyst is responsible for the accurate and timely preparation, processing and monitoring of customer invoices in accordance with contractual requirements, company policies, and applicable accounting standards. This role works closely with Project Management, Commercial, Finance, and the Services teams to ensure invoices are issued correctly, customer billing requirements are met, and revenue-related transactions are accurately recorded and reconciled. The successful candidate will bring working knowledge of contract structures, project invoicing, cost control, accounts receivable, and financial reporting.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field.
Minimum 3 years of experience in billing, accounts receivable, project accounting, or related finance experience.
Strong knowledge of invoicing processes and financial controls, collections, cost control, and financial reporting.
Proficiency in MS Office (Excel, PowerPoint, Word) and ERP systems .
Strong analytical organizational, and problem-solving skills.
Excellent attention to detail and accuracy.
Effective verbal and written communication skills.

Nice To Haves

Experience with project-based billing and milestone invoicing.
Experience supporting project-based, industrial, engineering, manufacturing, or service environments
Knowledge of Microsoft Dynamics, SAP, or similar ERP systems
Understanding of revenue recognition principles and contract administration

Responsibilities

Prepare and process customer invoices, milestone billings, progress billings, service invoices and final invoices in accordance with contract terms and billing schedules, including partnering with internal stakeholders and obtaining required approvals as appropriate.
Review contracts, purchase orders, and supporting documentation to ensure billing accuracy and compliance with customer requirements.
Maintain billing plans and billing schedules within the ERP system.
Process invoice adjustments, credit memos, debit memos, and invoice cancellations as required.
Reconcile billing transactions and prepare supporting schedules for month-end and year-end closing activities.
Support internal and external audits providing billing documentation and transaction support.
Identify opportunities to improve billing processes, controls, and reporting efficiency.
Maintain accurate customer, contract, and project billing records, including required supporting documentation and transaction history.
Administer advance payments and the internal project invoicing approval process in accordance with established procedures.
Participate in contract billing milestone discussions with internal teams and customers.
Support commercial project activities through cash flow monitoring, budget tracking, risk analysis, and project financial oversight.
Coordinate with internal departments to validate invoice amounts, billing milestones, and supporting documentation before invoices are issued.
Partner with internal stakeholders to resolve any billing disputes, discrepancies, and/or customer inquiries and resolve any billing & invoicing errors.
Ensure compliance with financial controls, policies, and contractual obligations related to invoicing activities throughout the project lifecycle.
Prepare billing reports, account reconciliations, aging analytics, KPIs, and revenue-related metrics as needed to support the successful execution of Service and Equipment projects
Verify the completeness and accuracy of project financial data used for management reporting and forecasting. Prepare and distribute month-end project invoicing reports, billing analyses, account reconciliations, aging reports, KPIs, and revenue-related metrics to management and relevant business lines.
Maintain list of month-end deadlines and ensure that profit and cash flow forecasts are prepared on time and accurately.
Maintain project register.
Prepare month-end posting/allocations and accruals.
Monitor accounts receivable aging, follow up on overdue balances, and communicate collection risks to management and relevant stakeholders.
Identify project-related accounting issues, analyze root causes, and coordinate corrective actions with Finance and project stakeholders.
Ensure project accounting, invoicing, and cash management activities comply with applicable financial controls, company policies, procedures, and contractual obligations throughout the project lifecycle.