Billing Analyst

VHB • Springfield, MA

3d • $28 - $40 • Hybrid

About The Position

VHB is seeking a dynamic, detail-oriented Billing Analyst to join its New England Regional Finance team. The role supports billing and financial administration for engineering projects, ensuring accurate and timely invoicing and contributing to strong project financial performance. It is a hybrid position ideally based in VHB’s Boston, Springfield, Watertown, or Worcester, Massachusetts offices; candidates working in a hybrid arrangement from another VHB office in New England may also be considered.

The Billing Analyst prepares and processes client invoices, supports project setup and budgeting, maintains project financial documentation, coordinates accounts payable activities with subconsultants and vendors, and helps resolve billing and receivables issues. The position also prepares routine analyses and supports process improvements and other finance- and contract-related work.

The role requires an associate’s degree in a relevant field and 0–4 years of related experience. A bachelor’s degree and experience in a professional services or project-based environment are preferred. Experience with an ERP or accounting system is required; familiarity with Deltek Vision or Vantagepoint is strongly preferred.

Requirements

• Associate’s degree in Accounting, Finance, Business, Management, or a related field.
• 0–4 years of experience in billing, accounts receivable, collections, accounting, finance operations, or a related field.
• Experience with an ERP or accounting system.
• Strong organizational skills, including the ability to prioritize work, manage multiple deadlines, and coordinate across several projects.
• Strong attention to detail and commitment to accurate, high-quality work.
• Problem-solving, critical-thinking, customer-service, and follow-through skills.
• Strong verbal and written communication and interpersonal skills.
• Ability to work independently, take ownership of routine-to-moderately complex billing and receivables responsibilities, and proactively pursue solutions.
• Ability to collaborate with Project Managers, clients, subconsultants, vendors, and internal Finance partners.
• Adaptability and eagerness to learn new systems, processes, assignments, and business needs.
• Strong Excel skills, including formulas, VLOOKUP/XLOOKUP functions, PivotTables, and data analysis.

Nice To Haves

• Bachelor’s degree.
• Experience in a professional services, engineering, architecture, construction, or project-based environment.
• Familiarity with Deltek Vision or Vantagepoint.

Responsibilities

• Prepare, review, and process client invoices in accordance with contract terms, client requirements, and internal billing deadlines.
• Manage recurring billing cycles, including invoice revisions, credit/rebill activity, and billing corrections.
• Support project setup and budgeting by reviewing contract compensation, billing methods, and project financial requirements.
• Maintain accurate project financial records and billing support documentation, including timesheets, expense reports, subconsultant invoices, and other client-required materials.
• Coordinate accounts payable activities with subconsultants and vendors, including logging, reviewing, coding, and reconciling invoices.
• Research and resolve client questions and discrepancies related to project billing, subconsultant invoicing, payments, and account balances.
• Monitor accounts receivable aging reports and follow up on outstanding invoices in coordination with Project Managers and Finance leadership.
• Apply payments, reconcile unapplied cash, and assist with account reconciliations, credit memos, and billing adjustments.
• Partner with Project Managers and other internal stakeholders to resolve billing disputes and remove barriers to collection.
• Prepare routine billing, AR aging, and trend analyses to support leadership review and project financial decision-making.
• Identify opportunities to improve billing processes, documentation, and reporting accuracy.
• Support the Finance team and Project Managers with additional finance- and contract-related tasks, including tracking general office expenses as needed.

Benefits

• Eligible employees may participate in the VHB 401(k) plan.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• Wellness programs.
• Tuition reimbursement.
• Recognition programs.
• Eligible employees may receive annual incentive compensation bonuses, spot bonuses, and merit-based salary increases.
• Flexible, hybrid work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree