Project Associate - Epic

Quest Diagnostics•Secaucus, NJ

4d•Hybrid

About The Position

The Project Associate is a key member of the Epic Transformation team, organizing program/workgroup workshops and enterprise training. This role is responsible for ensuring the smooth execution of program-wide initiatives, including the scheduling and logistics of monthly workshops and large-scale Epic training programs. The Project Associate will work closely with the Epic Transformation team and the Training Manager to support the successful implementation and adoption of Epic across Quest Diagnostics.

Requirements

Minimum 2 years of event planning and scheduling
Minimum 2 years of experience managing a corporate Learning Management System
Proven experience coordinating complex schedules or events involving 500+ participants.
Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables) for data reconciliation between training rosters and HR employee files.
Communication: Ability to communicate clearly with clinical leadership and end-users regarding training requirements and deadlines.
Bachelor’s Degree or equivalent work experience

Nice To Haves

Prior experience with an Epic implementation
Familiarity with the Training Entity Database or the Epic Training Wheel.
Understanding of diagnostics operations

Responsibilities

Lead Epic Transformation workshops and meetings events to ensure an optimal experience, including scheduling, booking rooms and ensuring all logistical needs are met
Support the Training Manager in scheduling and coordinating all Epic training sessions, including managing the training calendar, and tracking participant enrollment and attendance
Assist in the creation and maintenance of project documentation, including project schedules, action item trackers, and status reports
Prepare and distribute materials for workshops, meetings, and training sessions
Serve as a central point of contact for project team members and stakeholders for scheduling and logistical inquiries
Generate and distribute regular and ad-hoc reports related to project progress, workshop attendance, and training completion
Assist with the administration of project-related systems and tools, which may include a Learning Management System
Liaise with various teams, including IT, security, and clinical departments, to ensure seamless coordination of project activities
Other duties as assigned to support the Epic Transformation program

Benefits

Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
Best-in-class well-being programs
Annual, no-cost health assessment program
Blueprint for Wellness healthyMINDS mental health program
Vacation and Health/Flex Time
6 Holidays plus 1 MyDay off
FinFit financial coaching and services
401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
Employee stock purchase plan
Life and disability insurance, plus buy-up option
Flexible Spending Accounts
Annual incentive plans
Matching gifts program
Education assistance through MyQuest for Education
Career advancement opportunities