Project Administrator- Core
Trane Italia•Broken Arrow, OK
•$50,350 - $70,770•Hybrid
About The Position
This role supports project execution by handling costing, billing, documentation, scheduling updates, and general administrative tasks from project initiation through closeout. The position works closely with the Area Service Manager and Service Fulfillment team to ensure timely and accurate project fulfillment.
Requirements
- Proficient in Microsoft Office and comfortable navigating multiple computer applications.
- Strong verbal and written communication skills; able to present information clearly and respond to questions.
- Ability to read and interpret business publications, technical procedures, regulations, and similar materials.
- Strong reasoning skills, including the ability to define problems, collect and analyze data, and draw valid conclusions.
- Ability to interpret technical instructions in mathematical or diagram form and manage both abstract and concrete variables.
Responsibilities
- Manage costing and billing from the first financial agreement through final payment.
- Issue and reconcile purchase orders.
- Process documents related to service claims, sales allowances, retrofit work, and labor warranty.
- Assist in initiating and tracking contract projects to ensure compliance and on‑time completion.
- Communicate with team members, vendors, and customers regarding project status and shipping updates.
- Obtain and update Trane and vendor ship dates.
- Forward warranty documents and manage receipt of IOMs.
- Support distribution and receipt of submitt.s
- Perform general administrative duties to support the fulfillment process.
- Enter orders as required.
- Train other team members on Project Administrator responsibilities.
- Perform other duties as assigned.
- Flexibility to work overtime when needed.
Benefits
- Health insurance
- Holistic wellness programs with generous incentives
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution
- 15 vacation days
- 9 paid holidays
- 3 floating holidays
- Sick leave
- Additional options to support volunteer and parental leave.
- Educational and training opportunities through company programs
- Tuition assistance
- Student debt support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
