Project Administrator

S&ME • Wilmington, NC

13d • Onsite

About The Position

S&ME is seeking a dedicated full-time Project Administrator for its Wilmington, North Carolina office. This role serves as a crucial operational partner to senior leaders and project teams, ensuring the smooth progression of people, projects, and priorities for overall project success. It extends beyond traditional administrative duties to act as a central point for communication, coordination, and compliance, guaranteeing leadership teams are well-supported, projects stay on schedule, and clients receive prompt, accurate information. The Project Administrator will collaborate closely with the Office Coordinator, Office Principal, field staff, and project managers, supporting both office and field operations across multiple S&ME service lines. Success hinges on strong communication and organizational skills, the ability to independently manage competing priorities, and effective cross-team collaboration.

Requirements

• High school diploma or GED
• Minimum of 5 years of experience in a relevant field
• Intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft Office Suite
• Notary Public Certification, or the ability to obtain within 90 days of hire
• Valid employment eligibility (I-9)

Nice To Haves

• Associate's degree in Business or Accounting
• Construction, engineering, or consulting firm experience

Responsibilities

• Support project managers with proposal preparation, project reporting (including field and laboratory data), and participation in project review meetings.
• Work with project managers, the scheduler of field work, and field staff to support project and staff needs.
• Assist with the implementation and ongoing compliance, including tracking field reports for client distribution.
• Support the Office Principal and other Office leaders with office-specific needs.
• Produce meeting agendas and minutes.
• Assist with planning and coordination of meetings, events, safety, and required training.
• Help coordinate new hires for onboarding.

Benefits

• Medical, Dental & Vision Plans with HSA and FSA options
• 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution
• 401(k) Retirement Plan
• Paid Holidays and Paid Time Off (PTO) - with rollover options
• Paid Maternity/Parental Leave
• Employee Recognition Program
• Credential Incentive Program
• Tuition Reimbursement
• Company Vehicle with Fuel Card for Project-Based Work
• $2,000 Referral Bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED