Project Administrator

Howard Building Corporation•Costa Mesa, CA

6d•$30 - $45•Onsite

About The Position

Assist Project Manager with a variety of tasks related to the management of construction related documents and coordination between subcontractors, clients, field and office. This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.

Requirements

At least three (3) years experience as a Project Administrator, Project Coordinator or similar role.
A high school diploma or equivalent is required.
Ability to communicate both verbally and in writing in a professional manner.
Good judgement and ability to follow instructions and procedures.
Familiarity with plans and project specifications.
Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
Attentive to detail, accurate and well organized.

Nice To Haves

Construction background and familiarity with AIA documents preferred.
Accounting, billing/ invoicing experience a plus.
An Associate's degree or some college credit in a related field is preferred.
Procore or similar project management software experience preferred.

Responsibilities

Issue and track invitations to bid.
Management and distribution of bid-related documents.
Assist in preparation of proposals and bids.
Prepare and distribute AIA and related owner contracts.
Prepare and distribute job set-up documents.
Prepare and distribute preliminary notices and related documents.
Request and review subcontractor insurance and contractor’s licenses.
Issue and track subcontracts/subcontract change orders and purchase orders.
Prepare and distribute meeting minutes.
Prepare and track Owner Change Orders and update budget reports.
Prepare and track owner billings.
Review and process subcontractor billings.
Filing of project documents such as conditional and unconditional lien releases.
Project Closeout Manual creation and submission.