Project Administrator - On Demand Maintenance

Loeb Electric•Columbus, OH

10d

About The Position

Loeb Electric is hiring a Project Administrator for its national on-demand maintenance team. The role supports seamless execution of work orders and project deliverables while providing exceptional customer service and operational excellence. The administrator manages workflows from start to finish, ensuring accuracy, timeliness, and compliance with Service Level Agreements (SLAs) and Standard Operating Procedures (SOPs). The role coordinates with vendors, suppliers, and customers; develops schedules, proposals, and documentation; and maintains accurate records in systems such as Sampro, Eclipse, Smartsheet, and Service Channel. The position calls for strong analytical, problem-solving, communication, and organizational skills, including the ability to prioritize multiple projects in a fast-paced environment. Experience in facilities maintenance or working with large national customers is relevant; knowledge of the lighting and electrical industry is a plus. A high school diploma, GED, or equivalent is required. An associate degree is preferred, and equivalent experience may be considered. The work is primarily in a professional office environment, with possible occasional visits to a warehouse or other company facilities. The role may occasionally require PPE such as closed-toe shoes or a high-visibility vest when visiting a warehouse. Loeb Electric describes opportunities for career growth through training and development programs and highlights the role's contribution to national projects. The company states that it is an equal opportunity employer and offers reasonable accommodations throughout the selection process.

Requirements

High school diploma, GED, or equivalent.
Strong analytical and problem-solving skills, with a focus on continuous improvement.
Exceptional written and verbal communication skills.
Ability to prioritize and manage multiple projects in a fast-paced environment.
Proficiency in MS Office and project management tools such as Smartsheet.
Proactive mindset and accountability for delivering measurable outcomes.
Occasionally lift and carry office materials, files, or supplies weighing up to 20 pounds.
Ability to sit for prolonged periods and occasionally stand, walk, or move between departments.
Ability to reach, grasp, handle materials, and use hands and fingers for keyboarding, writing, filing, and operating office equipment.
Close vision and ability to adjust focus for reading documents, computer use, and reviewing order details.
Ability to communicate clearly in person, by phone, and in virtual meetings, and to hear instructions and interact with team members.

Nice To Haves

Associate degree; equivalent experience may be considered.
Experience in facilities maintenance or with large national customers.
Knowledge of the lighting and electrical industry.

Responsibilities

Manage project workflows from start to finish, ensuring accuracy, timeliness, and compliance with SLAs and SOPs.
Coordinate with vendors, suppliers, and customers to provide proactive solutions and clear communication.
Develop schedules, proposals, and documentation to keep work orders and projects on track and customers informed.
Maintain precise records in systems such as Sampro, Eclipse, Smartsheet, and Service Channel.
Prioritize and manage multiple projects in a fast-paced environment.
Occasionally visit warehouses or other company facilities as needed.