Demand & Supply Administrator

Toyota • Los Angeles, CA

6d • Onsite

About The Position

Toyota’s Demand and Supply Department is seeking a Demand and Supply Administrator to manage and maintain the office’s pool fleet of vehicles. The role supports reliable vehicle availability, appropriate utilization, and coordinated fleet activities for business operations. Reporting to the Demand and Supply Manager, the administrator helps maintain an efficient, well-controlled fleet program that meets internal customer needs while supporting compliance, cost control, and operational readiness. The position is based in Irvine, California, and the selected candidate is expected to reside within commuting distance.

The role involves coordinating vehicle requests, reservations, assignments, returns, maintenance, repairs, inspections, and related records. It also supports reporting, expense tracking, compliance, incident follow-up, process improvement, and department initiatives. The position requires collaboration with drivers, internal departments, vendors, service providers, LA Region teams, and Dealer partners.

Requirements

• Bachelor’s degree or higher, or equivalent professional experience.
• Strong communication and coordination skills with internal stakeholders and external vendors.
• Strong organizational and administrative skills, with the ability to manage multiple priorities.
• Working knowledge of Microsoft Excel, PowerPoint, Word, and other reporting tools.
• Demonstrated ability to identify process improvement opportunities and support operational efficiency.
• Experience with data tracking, reporting, and record maintenance.
• Must have the right to work in the United States without Toyota immigration-related employment support or sponsorship now or in the future.
• Must reside within a commutable distance of Irvine, California.

Nice To Haves

• Experience managing a pool fleet, rental fleet, or company vehicle program.
• Familiarity with vehicle maintenance scheduling, registration, insurance, and compliance tracking.
• Experience working with fleet management systems or asset management tools.
• Experience with vendor management, including service coordination and KPI monitoring.

Responsibilities

• Monitor and manage daily pool fleet operations, including vehicle availability, assignments, returns, and utilization.
• Coordinate vehicle requests, reservations, and scheduling to support business needs.
• Track fleet inventory, mileage, maintenance status, fuel usage, and related service records.
• Communicate with drivers, departments, vendors, and service providers to resolve fleet issues and support smooth operations.
• Coordinate preventive maintenance, repairs, inspections, registration, and other required vehicle-related activities.
• Support compliance with company policies, safety standards, and applicable fleet regulations.
• Maintain accurate records and reporting for vehicle usage, expenses, downtime, and related KPIs.
• Identify opportunities to improve fleet efficiency, reduce downtime, and enhance service to internal customers.
• Support incident reporting, vehicle damage follow-up, and insurance-related coordination as needed.
• Assist with budgeting, forecasting, and expense tracking for fleet-related costs.
• Develop and maintain standard work, tracking tools, and process documentation for fleet operations.
• Support Region initiatives and business needs as they arise, including ad hoc projects and cross-functional assignments.
• Demonstrate flexibility, teamwork, and a willingness to contribute beyond assigned responsibilities in support of the LA Region and its Dealer partners.

Benefits

• Professional growth and development programs.
• Tuition reimbursement.
• Team Member Vehicle Purchase Discount.
• Toyota Team Member Lease Vehicle Program, if applicable.
• Comprehensive health care and wellness plans for the employee’s entire family.
• Toyota 401(k) Savings Plan featuring a company match and an annual retirement contribution regardless of whether the employee contributes, if applicable.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Tax-Advantaged Accounts, including Health Savings Account, Health Care FSA, and Dependent Care FSA.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level