Demand & Supply Administrator

Toyota North America • Los Angeles, CA

7d • $56,400 - $91,700

About The Position

Toyota’s Demand and Supply Department is seeking a passionate and highly motivated Demand and Supply Administrator. The primary responsibility of this role is to manage and maintain the office’s pool fleet of vehicles to ensure reliable availability, proper utilization, and efficient coordination of fleet-related activities in support of business operations.

Reporting to the Demand and Supply Manager, this person will support the department’s objective of maintaining an efficient, well-controlled pool fleet program that meets internal customer needs while ensuring compliance, cost control, and operational readiness. The position is based in Irvine, California, and the selected candidate is expected to live within a commutable distance.

Toyota does not provide support or sponsorship for employment-based visas or other work authorization for this role, now or in the future. Applicants must be authorized to work in the United States without requiring Toyota’s immigration support or sponsorship.

Toyota describes its workplace as collaborative, respectful, flexible, and built on teamwork. It values diverse perspectives and considers applicants without regard to protected characteristics.

Requirements

• Bachelor’s degree or higher, or equivalent professional experience.
• Strong communication and coordination skills with internal stakeholders and external vendors.
• Strong organizational and administrative skills, with the ability to manage multiple priorities.
• Working knowledge of Microsoft Excel, PowerPoint, Word, and other reporting tools.
• Demonstrated ability to identify process improvement opportunities and support operational efficiency.
• Experience with data tracking, reporting, and record maintenance.
• Must have the right to work in the United States without Toyota immigration support or sponsorship now or in the future.
• Must reside within a commutable distance of Irvine, California.

Nice To Haves

• Experience managing a pool fleet, rental fleet, or company vehicle program.
• Familiarity with vehicle maintenance scheduling, registration, insurance, and compliance tracking.
• Experience working with fleet management systems or asset management tools.
• Experience with vendor management, including service coordination and KPI monitoring.

Responsibilities

• Monitor and manage daily pool fleet operations, including vehicle availability, assignments, returns, and utilization.
• Coordinate vehicle requests, reservations, and scheduling to support business needs.
• Track fleet inventory, mileage, maintenance status, fuel usage, and related service records.
• Communicate with drivers, departments, vendors, and service providers to resolve fleet issues and support smooth operations.
• Coordinate preventive maintenance, repairs, inspections, registration, and other required vehicle-related activities.
• Support compliance with company policies, safety standards, and applicable fleet regulations.
• Maintain accurate records and reporting for vehicle usage, expenses, downtime, and related KPIs.
• Identify opportunities to improve fleet efficiency, reduce downtime, and enhance service to internal customers.
• Support incident reporting, vehicle damage follow-up, and insurance-related coordination as needed.
• Assist with budgeting, forecasting, and expense tracking for fleet-related costs.
• Develop and maintain standard work, tracking tools, and process documentation for fleet operations.
• Support Region initiatives and business needs, including ad hoc projects and cross-functional assignments.
• Demonstrate flexibility, teamwork, and willingness to contribute beyond assigned responsibilities in support of the LA Region and its Dealer partners.

Benefits

• Professional growth and development programs.
• Tuition reimbursement.
• Team Member Vehicle Purchase Discount.
• Toyota Team Member Lease Vehicle Program, if applicable.
• Comprehensive health care and wellness plans for the entire family.
• Toyota 401(k) Savings Plan with a company match and an annual retirement contribution, if applicable.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Tax-advantaged accounts, including Health Savings Account, Health Care FSA, and Dependent Care FSA.

What This Job Offers

• Job Type: Full-time