Project Administrator

PWCampbell•Pittsburgh, PA

9d•Onsite

About The Position

We are seeking to add a local Project Administrator to our growing and talented high-end custom home division, Phillip Wentzel Custom Homes. This position requires the individual to be highly organized and work independently in a fast-paced environment. The Project Administrator will support the Residential Construction division by providing administrative and project coordination assistance throughout all phases of construction.

Requirements

Previous administrative experience in construction or project coordination preferred
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite
Ability to manage multiple projects and deadlines in a fast-paced environment

Responsibilities

Solicit and coordinate bid proposals from subcontractors
Assist with subcontractor onboarding, including obtaining certificates of insurance and required documentation
Utilize Viewpoint software for project administration tasks, including: Issuing subcontracts and purchase orders, Processing and issuing change orders, Tracking and maintaining project documentation, Following up on submittits and outstanding items
Organize and maintain drawing logs, specifications, and project files
Coordinate and schedule division meetings
Print construction drawings and revisions for subcontractors
Prepare and distribute project notices, updates, and communications to subcontractors
Support Assistant Project Managers, Project Managers, and Superintendents with administrative and coordination tasks throughout the construction process
Maintain accurate project records and ensure documentation is up to date
Assist with tracking project timelines, deliverables, and subcontractor communications
Help ensure projects remain organized and compliant
Perform other duties and functions as assigned