Project Administrator - CEI

England, Thims & Miller Inc.•Jacksonville, FL

About The Position

The Project Administrator (PA) is responsible for Construction and Inspection (CEI) services on assigned projects and ensuring compliance with contract documents. The role independently evaluates project challenges, develops solution-focused approaches aligned with client goals, and coordinates with the Senior Project Engineer (SPE) as needed. It requires sound judgment, initiative, and the ability to interpret plans, specifications, and contract provisions while maintaining accurate project documentation and records. The PA coordinates with clients, contractors, utility agencies, public officials, and the public. The PA serves as the Owner’s representative and manages assigned CEI projects and staff. The role supports project quality, safety, schedule, financial responsibility, client satisfaction, risk mitigation, team development, and compliance with company procedures. It also contributes to quality control, recruiting, proposals, client relationships, technology integration, and process improvements.

Requirements

Bachelor's degree in Civil Engineering or a closely related engineering discipline from an accredited college or university, or a master's degree in Engineering, Engineering Technology, or Construction Management.
Active Professional Engineer (PE) license issued by the State of Florida.
Eight years of CEI or roadway or bridge construction experience, with two years involving relevant transportation projects. The master's-degree qualification section states “Eight (7) years” of experience, with two years involving relevant transportation projects.
Valid driver's license with an acceptable driving record.
FDOT Advanced Maintenance of Traffic (MOT) certification.
CTQP Quality Control Manager certification, including successful completion of required training and examination.
CTQP Final Estimates Level II certification.

Nice To Haves

CTQP Level II certification in Asphalt, Earthwork, and/or Concrete.
CTQP Drilled Shaft and Pile Driving certification.
Incident Command System (ICS) 100, 200, and 700 certifications.
FDOT General ITS courses.
Managed Field Ethernet Switch Module.
Closed Circuit Television Camera Module.
Microwave Vehicle Detection System Module.
Road Weather Detection System Module.
Dynamic Message Sign Module.
Transportation Curriculum Coordination Council (TC3) Diamond Grinding and Grooving.
TC3 Curing, Sawing, and Joint Sealing.
PCC Paving Inspection.

Responsibilities

Serve as the Owner’s representative, prioritizing public safety, quality, schedule, financial responsibility, and client satisfaction.
Exercise professional judgment and decision-making with concurrence from the Senior Project Engineer.
Proactively resolve project issues and communicate significant activities, decisions, and project updates to clients.
Manage assigned staff and ensure project activities are properly documented.
Oversee change orders, supplemental agreements, work orders, and contractor payments.
Maintain technical understanding of plans, specifications, shop drawings, and material requirements to ensure contract compliance.
Lead project meetings with clients, contractors, utilities, agencies, and the public.
Review and/or prepare progress and final estimates throughout the project lifecycle.
Model and promote ETM standards and procedures.
Manage assigned CEI projects and foster a collaborative, high-performing team environment.
Support project teams with problem-solving and risk mitigation.
Provide mentorship, performance feedback, and professional development opportunities.
Support recruiting efforts and identify key talent opportunities.
Ensure quality control standards are met across projects.
Assist with proposals, presentations, marketing efforts, and client relationship development.
Stay current on industry trends, regulations, and best practices.
Promote technology integration and process improvements.
Maintain 100% compliance with safety requirements and PPE standards.