Project Administrator

Layton Construction Company•Poughkeepsie, NY

5d•$60,000 - $90,000

About The Position

Structure Tone, Part of the STO Building Group is looking to add Project Administrator for a project we have in Poughkeepsie, NY. They will be responsible for reviewing all project documents while also ensuring their accuracy, quality, and integrity. Help each of our project teams adhere to record retention policies, safeguard information, and retrieve data more effectively. Qualities in document control specialists necessary to perform the position. You must be self-directed, can work independently, and be motivated. Stay focused and carry out tasks in a timely and accurate manner. Be detail-oriented, dependable, and trustworthy since you will encounter complex and sensitive documents. Must have the ability to prioritize, manage time well, multitask and troubleshoot. Strong interpersonal, communication and customer service skills are also essential as you will communicate with internal and external team members and sometimes business partners. Must be well-versed in Microsoft Office products. Experience in CMiC and PlanGrid a plus. Salary Range: $60,000 - $90,000 based on experience.

Requirements

You must be self-directed, can work independently, and be motivated.
Stay focused and carry out tasks in a timely and accurate manner.
Be detail-oriented, dependable, and trustworthy since you will encounter complex and sensitive documents.
Must have the ability to prioritize, manage time well, multitask and troubleshoot.
Strong interpersonal, communication and customer service skills are also essential as you will communicate with internal and external team members and sometimes business partners.
Must be well-versed in Microsoft Office products.

Nice To Haves

Experience in CMiC and PlanGrid a plus.

Responsibilities

Consistently review projects from start to finish for compliant project documentation
Work in CMiC to review quality of project documentation Submittals, RFIs, Change Orders, Meeting Minutes, Daily Reports, etc.
Work in PlanGrid to review the quality of project documentation Submittals, Verify RFIs are linked, verify Workspaces have been created
Develop an Overview report to identify potential problem projects early on
Work with our Accounting department to identify areas of deficiencies
Work with training department to aid in identifying key areas of training needs
Team player to aid in developing successful project guidelines, standards, and document management structure
Will be responsible for day-to-day Document Management inspections across a multitude of projects
Will help project teams set up a successful project based on created metrics from document management oversight