Project Administrator

Entuitive • Toronto, ON

18h • CA$55,000 - CA$65,000 • Hybrid

About The Position

Entuitive is looking for a Project Administrator, based in our Toronto office, to support our growing, national Transportation team. Working closely with project, business development, and internal leaders across the country, this role plays a key part in coordinating meetings, correspondence, presentations, and travel, while helping keep projects, pursuits, and internal initiatives moving forward. It's a great opportunity to build broad exposure across a dynamic and expanding team, working independently and collaboratively across multiple workstreams. The ideal candidate brings strong organizational skills, a proactive mindset, and excellent communication skills to support cross-functional teams and project delivery effectively.

Requirements

• Minimum 1-2 years of experience working within project teams, office administration, business development, and/or proposal team is required.
• Experience working in the Architecture, Construction, Consulting and/or Engineering industry is strongly preferred.
• Proficient in Microsoft Office Suite, CRM systems, and bid management tools.
• Strong organizational, attention to detail, and analytical skills, including comfort working with numbers and financial data entry.
• Excellent written and verbal communication skills
• Ability to work independently and multitask in a fast-paced, deadline-driven environment, with a proactive, self-starting approach and the ability to anticipate needs.

Responsibilities

• Manage meeting logistics for project, business development, and internal meetings — including scheduling, agenda preparation, and clear, actionable minutes.
• Manage correspondence and act as a point of contact for scheduling and follow-ups on behalf of leaders.
• Assist in the preparation of presentations and reports for projects, proposals, and internal initiatives.
• Maintain and update templates and tools in Word, Excel, and PowerPoint.
• Support proposal and project administration, including CRM/ERP data entry and coordination with management tools.
• Coordinate travel arrangements and logistics for leaders.
• Support financial administration including expense reports, timesheet coordination, and invoice tracking.
• Support with the organization and execution of internal team activities and events.

Benefits

• Competitive base salary: $55,000 - $65,000
• Profit Sharing
• RRSP matching up to 5%
• Employer-paid health insurance
• Comprehensive wellness program
• Generous parental leave
• Generous vacation plan based on experience
• Team-building activities
• Social events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed