Project Administrator II

General Atomics•San Diego, CA

13d•Onsite

About The Position

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies. We have an exciting opportunity for a Facilities Training Coordinator to join our team at our San Diego, CA facility. The Training Coordinator is responsible for planning, coordinating, and tracking all Facilities-related training activities in the Facilities organization at General Atomics. This role ensures that Facilities personnel meet required training and safety standards, manages new employee onboarding activities for the Facilities organization, maintains accurate training records, and serves as a key liaison between Facilities, Environmental Health & Safety (EH&S), and the Learn Center. The Training Coordinator also manages the Facilities training budget and supports onsite delivery of training events.

Requirements

Typically requires a bachelors degree in Business Administration or a related discipline and three or more years of progressive professional project administration experience.
Equivalent professional experience may be substituted in lieu of education.
Must demonstrate a general understanding of project administration principles, theories, concepts and techniques.
Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.
Must possess the ability to understand new concepts quickly and apply them in an evolving environment while contributing to the development of new processes.
Must be customer focused and possess: the ability to identify issues, analyze data and develop solutions to a variety of problems; good analytical, verbal and written communication skills to accurately document, report, and present findings good interpersonal skills enabling an effective interface with other professionals; and good computer skills.
Ability to work independently or in a team environment is essential as is the ability to work extended hours as required.
This position will require travel to the high desert facility, as needed.
This position requires the ability to bend, lift, kneel, stand.
May require ability to obtain and maintain a DOD security clearance

Nice To Haves

OSHA 10 Certification
Trainer and Verifier Certification for the following: Powered Industrial Trucks (Forklifts) Elevated Work Platforms (Aerial Lift and Scissor Lift) Fall Protection Lock Out Tag Out Confined Space Qualified Electrical Worker (QEW) CPR/AED First Aid

Responsibilities

Complete training proficiency verifications for Facilities employees.
Submit training verification paperwork to Learn Center for training credit.
Create and distribute the monthly Facilities training schedule.
Complete New Hire Checklist for Facilities personnel and request additions to new hire transcripts.
Partner with the Learn Center to update employee training transcripts as needed.
Partner with the Learn Center to troubleshoot and address system issues related to training assignments, completions, and reporting.
Submit onboarding request forms for new Facilities employees.
Request required devices such as laptops, cell phones, and iPads in coordination with IT and Facilities leadership.
Request system access and permissions needed for Facilities roles.
Request personal protective equipment (PPE) as required by role and work location.
Request and/or coordinate installation of required computer software.
Add new employees to relevant email distribution lists and SharePoint groups.
Add new hires to Facilities New Hire Orientation (NHO) attendance.
Request new hire memos and TV announcements in line with Facilities and site communication practices.
Distribute training-related reports, including: Training Dashboard. Monthly Safety Training KPI report. Past due training report. Look-ahead training reports. Ad-hoc training reports as requested by management.
Facilitate instructor-led training sessions for Facilities personnel (e.g., safety, technical, and compliance training).
Coordinate training logistics, including scheduling, room reservations, and communication to participants.
Provide onsite support during training sessions, including: Reserving conference rooms. Requesting visitor badges. Gathering and organizing training supplies and materials. Supporting instructors and vendors during training events.
Facilitate a monthly partnership meeting with EH&S to review training needs, safety requirements, and upcoming initiatives.
Serve as primary liaison to EH&S for Facilities training-related topics.
Serve as primary liaison to the Learn Center regarding training content, assignments, system functionality, and reporting.
Participate as member of Facilities Safety Committee.
Manage the Facilities training budget in coordination with Facilities leadership.
Solicit and process training requests from Facilities supervisors and managers.
Maintain and update the Training Budget matrix to track planned and actual training spend.
Solicit training quotes from external vendors and compare options as needed.
Communicate and coordinate training sessions with vendors, including scheduling and logistics.
Submit check requests and process payments for training classes using the company card, in accordance with GA policies.
Complete ladder inspections in accordance with safety standards and established inspection schedules.
Complete harness inspections in accordance with safety standards and established inspection schedules.
Document inspection results and follow up on any deficiencies or corrective actions.