Project Administrator II

ENFRA LLC•Indiantown, FL

10d•$24 - $32

About The Position

The Project Administrator II supports project staff with the day-to-day operations of project teams working on projects valued at $5M–$10M with 50–150 onsite employees. The role supports project administration, employee time tracking, onboarding, project documentation, billing, purchasing and contract processes, and communication with field personnel and other project stakeholders.

Requirements

High school diploma or GED equivalent.
At least 2 years of Project Administration experience for an architectural, engineering, or construction company.
College-level coursework and/or two years of experience in construction management.
Typing speed of at least 50 words per minute.
Working knowledge of the construction industry.
Proficiency with Microsoft Word, Excel, and Outlook.
Effective verbal and written communication skills.
Detail-oriented and willing to handle various ongoing projects in a fast-paced environment.
Knowledge of the industry and the Company’s competitors.
Ability to multitask and perform duties outside the scope of work when necessary.

Nice To Haves

Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA) certification.
Construction billing experience, including AIA billing/Textura.
Experience with Oracle/JD Edwards.
Experience with Procure and/or Tri Build.

Responsibilities

Ensure accurate weekly employee time tracking, obtain approval for timesheet discrepancies, and submit timesheets to the Payroll processor on time.
Maintain and procure office supplies with Management approval.
Assist with new-hire onboarding and processing IT hardware and permissions requests.
Maintain electronic project files.
Assist the team with invoice coding and approvals.
Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates.
Prepare and submit client billings and lien releases.
Gather and submit client-specific contractual requirements, such as licenses, insurance certificates, emergency phone lists, safety programs, drug awareness programs, and SDS sheets.
Assist the project team with permit applications and inspection scheduling, when applicable.
Assist with developing project documentation, including daily reports, four-week look-aheads, and labor forecasts.
Compile submittal and O&M/start-up books at Project Managers’ request.
Review and distribute documents and correspondence to field personnel and other key parties.
Communicate relevant project information accurately and effectively to the project team.
Reconcile tool and rental equipment lists, when applicable.
Manage the parking pass process, when applicable.
Perform other duties as assigned.