Project Accounting Coordinator

Emtech•Centralia, WA

1d•$27 - $35•Onsite

About The Position

The Project Accounting Coordinator serves at the intersection of project operations and finance, providing the administrative and financial coordination that keeps projects running smoothly and on budget. Key responsibilities span the full project lifecycle — from initial setup and ongoing accounting to coordinating field travel for technicians and supporting ad hoc reporting needs across the department. This position reports directly to the Senior Financial Controller and is well suited to a candidate who is highly organized, detail-oriented, and genuinely motivated to improve processes rather than simply maintain the status quo. The ideal candidate is curious, adaptable, and enthusiastic about learning new platforms and methodologies as the department continues to grow.

Requirements

2–3 years of experience in project coordination, project administration, project accounting, or a related field; experience in a professional services or engineering environment is preferred
Associate’s degree in accounting, business, or finance, or equivalent professional experience
Proficiency in QuickBooks Online or a comparable accounting platform; experience with project or job costing is a plus
Proficiency in Microsoft 365, with strong Excel skills
Prior experience coordinating or booking corporate travel preferred
Organization & Time Management — Strong attention to detail with the ability to manage multiple concurrent projects and competing deadlines without sacrificing accuracy
Communication & Interpersonal Skills — Skilled at building rapport and maintaining effective working relationships across multiple stakeholder groups
Work Approach — Composed under pressure, with a positive, team-oriented attitude and a genuine commitment to continuous learning
Problem-Solving — Capable of independently investigating discrepancies and process breakdowns, with sound judgment on when to resolve issues independently versus escalate
Initiative & Follow-Through — Proactively anticipates needs, follows up consistently, and identifies gaps before they become problems
Adaptability — Comfortable operating in a fast-growing, evolving environment where priorities shift and organizational structures are still being defined
Growth & Process-Oriented Mindset — Demonstrates genuine curiosity about how systems operate, a willingness to adopt new tools, and a commitment to continuous improvement
Must pass a pre-employment criminal background check.

Nice To Haves

experience in a professional services or engineering environment is preferred
experience with project or job costing is a plus
Prior experience coordinating or booking corporate travel preferred

Responsibilities

Establish and maintain projects in QuickBooks Online (QBO), including contract values, customer information, and project details
Develop and manage spreadsheets for cost tracking and billing purposes
Track and maintain subcontracts, purchase orders, estimates, and change orders, ensuring records remain current and variances are flagged promptly
Monitor project compliance requirements, including business licenses, state registrations, certificates of insurance, and tax account registrations in new jurisdictions
Support project billing and month-end close activities related to project accounting, including reconciliations and reporting
Generate ad hoc project financial reports for project managers, operations, and leadership, as directed by the Controller
Collaborate with accounting personnel and internal stakeholders on day-to-day budgeting and invoicing matters
Participate in process documentation and standard operating procedure (SOP) development across the finance team
Cross-train in additional areas of accounting as needed, including accounts payable, accounts receivable, accounting schedules, and reconciliations
Collaborate cross-functionally — particularly with operations and accounting teams — to support an accurate and timely month-end close
Serve as the primary point of contact for employee travel, including booking flights, hotels, rental cars, and other logistical arrangements for field technicians and project staff
Maintain awareness of employee travel locations relative to project assignments to support accurate job cost allocation and payroll tax jurisdiction tracking
Monitor travel expenditures and escalate variances or policy exceptions to the Controller as appropriate
Partner with the Accounting Assistant on Navan expense coding to ensure travel costs are accurately allocated to the correct project and general ledger account
Contribute to the development and ongoing refinement of the company travel policy as the travel program evolves
Research and pursue preferred vendor relationships with hotels, airlines, and car rental companies to identify cost-saving opportunities and negotiate favorable terms